Paralegal Administrative Assistant

Position Title: Paralegal Administrative Assistant (Australian Conveyancing)

Work Set-up: Work from home or office

Salary: Php 40,000 – Php 45,000

Schedule: 7:00 AM – 3:30 PM

We are looking for a highly detail-oriented Paralegal Administrative Assistant to support one of our Australian conveyancing clients. In this role, you will manage end-to-end conveyancing administration, handle critical settlement tasks, and ensure all processes align with Australian legal and compliance standards.

This role requires someone who is proactive, organized, and able to manage high-volume matters with accuracy and professionalism.

Key Responsibilities

Conveyancing & Case Administration

• Open, manage, and maintain conveyancing files from instruction to settlement.

• Perform data entry, track milestones, and ensure tasks are completed based on established procedures.

• Manage correspondence and documentation flow across all matters.

PEXA Workspace Management

• Create and manage PEXA workspaces, send/receive invitations, and update matter statuses.

• Support settlement preparation, lodgements, and workflow coordination.

Legal Documentation

• Draft, review, and format Contracts of Sale, transfer documents, settlement statements, letters, and various legal forms.

• Ensure accuracy and compliance across all documentation.

Stakeholder Communication

• Act as a central point of contact for real estate agents, banks, conveyancers, and clients.

• Respond professionally to phone and email inquiries in a timely manner.

Financial & Administrative Support

• Assist with preparing draft invoices, trust requisitions, and settlement adjustments.

• Support financial and compliance processes related to each conveyancing matter.

Searches & Compliance

• Order property searches, certificates, and manage stamping requirements.

• Track and monitor critical dates to ensure full compliance with Australian conveyancing rules.

Practice Management Systems

• Work within platforms such as LEAP, Smokeball, or Actionstep to manage all matter-related activities.

Required Qualifications
• 2-3 years in a combined paralegal and administrative role.

• At least 1 year of recent experience working directly with an Australian conveyancing firm.

• Strong knowledge and hands-on experience using PEXA for settlements and lodgements.

• Working knowledge of Australian property law (residential conveyancing).

• High proficiency in legal practice management software (LEAP, Smokeball, Actionstep).

• Outstanding written and verbal communication skills with a strong client-first mindset.

• Excellent organizational skills and the ability to manage high-volume matters with accuracy and attention to detail.

Your love for Boomering will jump-start with these meaningful engagement activities and perks. Using the concepts and tools of EOS (Entrepreneurial Operating System), Boomering provides a fun, rewarding and stimulating environment where work-life balance meets a commitment to foster growth.

• Genuinely caring Leadership Team

• Competitive salary package

• Company-provided full set-up for desktop/laptop with a back-up internet

• Free pre-employment Medical Assessment (T&C apply)

• HMO on the first day of hire

• 15 Vacation Leaves and 5 Sick Leaves

• Annual Performance Reviews

• Unlimited Employee Referral Incentives

• Employee Loan Facilities

• Social Clubs and Interest Workshops

• Company events where you get a chance to win amazing prizes and be rewarded for your outstanding performance.

• Statutory Benefits: Maternity, Paternity and Solo Parent Leaves, Magna Carta for Women, Retirement Benefits, OT, and Premium Pays

About Boomering:

Boomering is an ISO-certified, leading BPO company in Clark Freeport Zone, Pampanga.

Our mission to Enrich Client and Staff Lives through Simple and Smart Offshoring Solutions and our S.T.E.P. Core Values (Service, Transparency, Excellence and Partnership) are the framers of our continuing success.

Providing equal opportunities and collaborative culture of excellence, Boomering is not just your average BPO. We are here to make a difference

Future-proof your career and pursue your passion with Boomering

We want career thrill-seekers who are committed to growth as much as we are.

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