Accounts Receivable, Sales Audit,

7 days ago

Makati City, National Capital Region, Philippines ALPHA INFINITY HOLDING CORPORATION Full time

Scope of Role:

The Accounts Receivable, Sales Audit & Billing Officer is responsible for end-to-end billing, receivables tracking, and sales documentation audit across all entities. This role ensures the accuracy of issued billings, proper sales validation, official document control, and supports promoter commission preparation based on recorded transactions.


Main Job Functions:

Billing and Accounts Receivable Management

  • Issue billing invoices, Statements of Account (SOAs), Official Receipts (ORs), and Acknowledgment Receipts (ARs)
  • Monitor AR aging and initiate follow-ups for collection
  • Reconcile customer ledgers and coordinate with Sales and Treasury for proper application of payments
  • Track receivables from third-party and related-party accounts
  • Monitor collection trends per brand, location, or business unit
  • Ensure invoices are entity-specific and align with sales documentation

Sales Reconciliation and Audit

  • Reconcile reported POS sales and Sales Summary per branch with actual collections
  • Compare and verify card sales vs. actual deposits reflected in terminal slips
  • Audit daily sales reports for completeness, accuracy, and legitimacy
  • Conduct audits of recurring branch expenses and flag unusual activity

Official Document Control & Audit

  • Validate documents during issuance and upon receipt
  • Monitor serial usage of OS, SI, OR, and AR per branch and entity
  • Reconcile document series vs. POS and Sales Summary records
  • Report missing, voided, skipped, or misused OS/SI/OR/AR
  • Maintain usage logs and audit serial sequence consistency
  • Escalate any discrepancies to Accounting Manager, CFO, or Internal Control Team

Promoters Commission Records Coordination

  • Encode sales quantities or commission basis data into the promoter payroll computation files as applicable

Standard Forms / Logs / Tools Used:

  • Billing Templates & SOAs
  • AR Aging Report
  • Customer Ledger Sheet
  • POS Reconciliation Form
  • Card Sales Reconciliation Log
  • Serial Monitoring Tracker (OS/SI/OR/AR)
  • Promoter Commission Encoding Sheet

Candidate Qualifications:

  • Bachelor's degree in Accounting, Finance, or related field
  • Proven experience in billing, receivables, and sales audit
  • Strong attention to detail and analytical skills
  • Excellent organizational and document control abilities
  • Analytical mindset with ability to identify discrepancies
  • Good communication and coordination skills
  • Ability to handle multiple tasks and meet deadlines

Why Join Us:

  • With Performance Bonus
  • Mandated Benefits (SSS, Philhealth, Pag-Ibig)
  • 13th Month Pay
  • Employee Discount
  • Free Snacks & Drinks

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