Bid Coordinator

Craft Winning Proposals, Build Lasting Impact

Shape the future of construction through powerful bids and proposals that set new industry standards. Seize a global career opportunity in construction without leaving your home country. This role offers international exposure, the chance to make your mark, and the ability to influence industry growth-all while staying rooted locally. Step up, embrace innovation, and drive projects that go beyond boundaries.

Job Description

As a Bid Coordinator & Writer, you will manage the full tender lifecycle, from drafting compelling submissions to coordinating with key stakeholders. Your expertise will ensure bids are accurate, persuasive, and aligned with client expectations, ultimately driving successful project outcomes.

Job Overview

Employment type: Full-time

Shift: Day Shift, Weekends Off

Work setup: Permanent WFH

Exciting Perks Await

• Day 1 HMO coverage with free dependent
• Competitive Salary Package
• Permanent WFH arrangement
• Day shift schedule
• Fixed weekends off
• Salary Advance Program through our banking partner (Eligibility and approval subject to bank assessment. Available to account holders with minimum of 6 months company tenure.)
• Unlimited upskilling through Emapta Academy courses (Want to know more? Visit )
• Free 24/7 access to our office gyms (Ortigas and Makati) with a free physical fitness trainer
• Exclusive Emapta Lifestyle perks (hotel and restaurant discounts, and more)
• Unlimited opportunities for employee referral incentives across the organization
• Standard government and Emapta benefits
• Total of 20 annual leaves to be used at your discretion (including 5 credits convertible to cash)
• Fun engagement activities for employees
• Mentorship and exposure to global leaders and teams
• Career growth opportunities
• Diverse and supportive work environment

The Qualifications We Seek

Experience/Qualification

• Experience in Contract Administration or Business Development
• 3+ years of experience in Bid Coordination, proposal writing, or estimating (preferably in Facilities Management or Construction)
• Proven ability to plan across short, medium, and long-term timeframes
• Experience collaborating with clients during bid processes

Skills

• Highly organized with strong follow-through capability
• Excellent written and verbal communication skills
• Strong interpersonal abilities
• High attention to detail and adaptability to shifting priorities
• Competent in Microsoft Office applications
• Skilled at prioritizing tasks and managing deadlines
• Motivated, resourceful, and capable of working independently or as part of a team

Behavioral Competencies

• Teamwork
• Client focus
• Motivation
• Loyalty
• Honesty & integrity

Your Daily Tasks

Bid Writing

• Manage and coordinate small, medium, and large bids end-to-end
• Write compelling and persuasive tender responses with technical inputs from SMEs and tender libraries
• Coordinate with Estimating, Project Management, Compliance, Legal, and Finance teams for cohesive submissions
• Maintain high standards in formatting and reviewing tender documents
• Ensure tender compliance and clarity in all documentation

Bid Support

• Keep tender data, including CRM portals, accurate and current
• Liaise with suppliers and customers for pricing and clarifications
• Oversee contract/project setup and transitions post-award
• Manage RFTs, RFIs, EOIs, and RFPs in Facilities Management and Construction
• Track deadlines and maintain a tender calendar for timely delivery
• Contribute to post-submission reviews and improve bid strategies

Processes & Administration

• Follow Business Development and CBC processes, procedures, and systems
• Support improvements to internal systems, processes, and procedures
• Ensure team folders are structured and accurate
• Facilitate pre- and post-tender clarification, transition, and debriefing sessions
• Draft correspondence and other related documentation

About the Client

Our client is a trusted name in Australia's construction sector, delivering comprehensive solutions across facilities management and large-scale projects. With a reputation for precision, collaboration, and innovation, they create lasting value for clients and communities. Their focus on integrity and quality positions them as a leader in the industry.

Welcome to Emapta Philippines

Join a team that values camaraderie, excellence, and growth. Recognized as one of the Top 20 Dream Companies of Filipinos in 2024, Emapta stands proudly alongside industry giants, offering stability and exciting career opportunities. Your career flourishes here with competitive compensation, international clients, and a work culture focused on collaboration and innovation. Work with global clients across industries, supported by a stable foundation and like-minded professionals passionate about making an impact. We empower your success with opportunities for personal and professional development in an inclusive environment. Apply now and be part of the #EmaptaEra