Finance Operations Lead

Job Title: Finance Operations Lead / Remote Controller (Manufacturing)

Location: Remote

Schedule: Full-time, with at least 6-8 hours overlap with U.S. Mountain Time

Compensation: $9–$12 USD per hour

About the Company

We are a fast-growing building components manufacturer in the United States.

We design and manufacture engineered building components and materials for contractors and builders. That means real product moving through a yard and production shop: raw materials in, work-in-progress, finished goods out the door to job sites.

We are serious about:

• Accuracy
• Operational discipline
• Long-term relationships with our customers and vendors

We are looking for a high-capacity Finance Operations Lead in the Philippines to take full ownership of our finance operations and replace the combined workload of two existing roles.

This is a long-term, full-time position for someone who wants to be a key part of a stable, growing manufacturing business.

About the Role

This is not a basic bookkeeping job.

You will:

• Inherit an existing spreadsheet that maps all current finance & admin responsibilities.
• Take over those tasks end-to-end.
• Clean up what's messy.
• Build structure and controls.
• Run our finance operations with the discipline of a controller.

You must already understand how a manufacturing business works:

• How raw materials are received, stored, and issued to jobs.
• How work-in-progress (WIP) flows through production.
• How finished goods are costed and recognized.
• How variances, scrap, and rework impact the numbers.

If you have never worked with manufacturing or production accounting, this role is not a fit.

We need someone who can get up to speed quickly, ask smart questions, and then operate with very little hand-holding.

Key Responsibilities

You will be responsible for all day-to-day finance operations, with a strong manufacturing focus:

1. General Ledger, Inventory & Reconciliations

2. Post and code all daily transactions in our ERP (Paradigm).

3. Maintain and reconcile:
4. Bank accounts (daily)
5. Credit cards
6. Loans and lines of credit (interest vs principal split)
7. Prepayments, deposits, and retainers
8. Ensure product-related transactions follow the right flow:
9. Raw materials → WIP → finished goods → cost of goods sold (COGS)
10. Prepare and post journal entries for:
11. Asset purchases / sales
12. Inventory adjustments, scrap, and write-offs
13. Depreciation (following our CPA's guidance)

14. Year-end adjustments

15. Accounts Receivable & Credit Control

16. Apply customer payments and prepayments to the correct invoices, projects, and orders.

17. Generate and email customer statements based on terms.
18. Follow up on past-due AR according to policy (email + phone when needed).
19. Place and release credit holds / admin holds based on set rules.

20. Help with AR forecasting and cash flow projections.

21. Accounts Payable & Vendor Management

22. Convert POs to vendor invoices and verify quantities, pricing, and due dates, especially for:

23. Raw materials
24. Freight
25. Manufacturing supplies and services
26. Enter and schedule vendor payments according to cash plans.
27. Track and reconcile auto-bills and subscriptions.

28. Handle AP conflicts (pricing discrepancies, duplicate invoices, credits, etc.).

29. Cash Management & Reporting

30. Maintain a daily bank balance and cash management report.

31. Track all loan balances and payments, with correct interest vs principal splits.

32. Support weekly and monthly cash flow planning for ownership.

33. Manufacturing Flow & Product Costing Support

34. Understand and monitor how product flows through our system:

35. Purchase → inventory receipt → allocation to jobs → production → shipment → invoice.
36. Work with production/operations to:
37. Ensure transactions reflect reality on the floor.
38. Identify and flag unusual material usage, scrap, or cost variances.

39. Help ownership see margin and profitability by job / product line, using proper data.

40. Payroll Data & HR System Support (BambooHR)

41. Review and approve weekly timecards; flag missing or incorrect entries (including production crews).

42. Support weekly commission and payroll calculations (accuracy checks).
43. Maintain employee records in BambooHR:
44. New hires, terminations
45. Compensation changes
46. Direct deposit setup
47. Benefits and Aflac deductions

48. Provide paystubs and payroll-related documents when requested.

49. Tax & Compliance Support

50. Maintain Avatax / sales tax codes and related settings in the ERP.

51. Keep data organized for:
52. Sales tax filings
53. Workers' comp / unemployment filings
54. State & local taxes
55. Property tax, insurance audits, and business license renewals
56. Maintain accurate information for W2s, 1099s, W9s, and exemption certificates.

57. Prepare schedules and documentation for our external CPA.

58. Month-End, Year-End & CPA Support

59. Perform month-end close:

60. Reconcile all key balance sheet accounts
61. Record accruals and prepayments
62. Ensure inventory, WIP, and COGS are accurate and supportable
63. Implement year-end journal entries from our CPA and ensure our ERP matches the finalized books.

64. Prepare support files for tax returns, audits, and annual reviews.

65. Systems, SOPs & Continuous Improvement

66. Turn the existing "task spreadsheet" into a clear Finance Operations Playbook.

67. Document SOPs and checklists for daily, weekly, monthly, quarterly, and annual tasks.
68. Identify weak spots where big mistakes can happen and implement controls to prevent them.
69. Proactively suggest improvements in processes, structure, and reporting.

What Success Looks Like

Within your first 30 days, we expect that:

• You are handling almost all tasks on the spreadsheet independently.
• All bank, credit card, loan, inventory, and key balance sheet accounts are fully reconciled and current.
• AR and AP are accurate, timely, and clearly communicated.
• Our daily cash report is reliable and on time.
• Month-end close is clean, timely, and consistent.
• You have improved or tightened at least a few key manufacturing-related processes or controls (inventory, WIP, job costing).

Qualifications

Mandatory – Do Not Apply Without This:

• Hands-on experience with manufacturing or production accounting.
• You must be able to explain:
• How raw materials, WIP, and finished goods flow in the books.
• How product moves through a production environment.
• How you have handled inventory, job costing, or factory-related transactions in the past.

Applications without clear manufacturing experience will not be considered.

Must-Have:

• 5–8+ years of hands-on accounting experience (GL, AR, AP, reconciliations).
• Experience as a Senior Accountant, Accounting Lead, or Controller-type (with international or U.S.-based clients is a big plus).
• Proven experience cleaning up messy books or broken processes and leaving them better than you found them.
• Strong ERP experience (Paradigm is ideal; NetSuite, SAP, Sage, Dynamics, Acumatica, etc. also valuable).
• Advanced Excel/Google Sheets skills:
• Reconciliations
• Pivot tables
• Lookups (VLOOKUP/XLOOKUP, INDEX/MATCH)
• Comfortable working with large, complex spreadsheets
• Excellent written and spoken English.
• Extremely strong attention to detail, accuracy, and ownership.
• Ability to learn new systems quickly and operate with minimal supervision.

Nice-to-Have:

• Experience in construction, building materials, or engineered components.
• Familiarity with U.S. GAAP basics, sales tax, and payroll concepts.
• Experience documenting SOPs and building internal controls.

Work Setup

• Reliable high-speed internet
• A backup connectivity plan if possible
• A quiet, professional work environment

Compensation

• Rate: $9–$12 USD per hour
• Approx. ₱90,000–₱120,000+ PHP per month, depending on:
• Experience in manufacturing finance
• Depth of responsibility you can own
• Performance and reliability

This is a long-term role. We are willing to pay top-of-market in the Philippines for someone who can truly own our finance operations, understands how product flows through a manufacturing business, and protects the company from costly mistakes.

How to Apply

Email directly to

In your email subject line: "Excellence is a habit – Manufacturing Finance Ops"

• Your CV/Resume (PDF preferred).
• A short cover letter explaining:
• Your most relevant manufacturing or production accounting experience
• A specific example where you cleaned up messy books or prevented a major financial mistake
• A 2–3 minute video or Loom answering:
• Briefly introduce yourself and your background in accounting.
• Describe your experience with manufacturing businesses: how did product and inventory flow, and what did you own in that process?
• Tell us about a time you inherited messy books or a broken process. What did you do and what was the result?
• What attracts you to this role specifically?
• (Optional but a plus) Any sample reports or anonymized spreadsheets you've built that show how you organize and control financial and inventory data.

Job Type: Full-time

Pay: Php Php708.00 per hour

Expected hours: 40 per week

Benefits:

• Pay raise

Work Location: Remote