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Executive Assistant

2 hours ago

Taguig, National Capital Region, Philippines Western Pacific International Holdings Inc. Full time

Company Name : WESTERN PACIFIC INTERNATIONAL HOLDINGS INC. 

Position Title : Executive Assistant 

Department / Functional Area : Operations 

Reports to : CEO

Level : Rank and File 

Work Location: BGC, Taguig 

Position Objective:

The Executive Assistant will provide high-level administrative support to the executive team. This role is essential in ensuring the efficient operation of the executive office by managing schedules, coordinating meetings, handling correspondence, and performing various administrative tasks. The ideal candidate will be highly organized, detail-oriented, and capable of handling sensitive information with discretion.

Roles and Responsibilities

  • Calendar Management: Coordinate and manage the executive's schedule, including arranging meetings, appointments, and travel itineraries.
  • Communication: Serve as the primary point of contact between the executive and internal/external stakeholders. Screen and direct phone calls, emails, and other communications.
  • Meeting Coordination: Organize and prepare for meetings, including drafting agendas, compiling necessary materials, and ensuring follow-up on action items.
  • Document Preparation: Prepare and edit correspondence, reports, presentations, and other documents as needed. Ensure accuracy and confidentiality.
  • Travel Arrangements: Plan and coordinate travel, including booking flights, accommodations, and transportation. Prepare detailed travel itineraries.
  • Expense Management: Track and report executive expenses, prepare expense reports, and ensure timely reimbursement.
  • Office Management: Maintain the executive's office environment, ensuring it is organized and functional. Order office supplies and manage inventory as needed.
  • Special Projects: Assist with special projects and initiatives as assigned by the executive. Conduct research, compile data, and provide insights to support decision-making.
  • Confidentiality: Handle sensitive information with the utmost discretion and maintain confidentiality at all times.
  • Relationship Management: Build and maintain positive relationships with key stakeholders, including clients, partners, and team members.

Qualifications

  • Bachelor's degree in Business Administration, Communications, or a related field preferred.
  • Exceptional organizational and time management skills.
  • Strong written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Ability to multitask and prioritize tasks effectively.
  • High level of professionalism and discretion.
  • Strong problem-solving abilities and attention to detail.
  • Familiarity with office management procedures and basic accounting principles.