Admin Assistant for AVP
5 days ago
Executive support
• Manage the AVP's calendar, schedule meetings, prioritize requests, and prepare briefing materials.
• Coordinate domestic and international travel bookings and itineraries; prepare expense reports and reconciliations.
• Draft, proofread, and send internal and external correspondence on behalf of the AVP. Meeting and project coordination
• Prepare agendas, take and distribute meeting minutes, track action items and follow-ups.
• Maintain project trackers and ensure deadlines are met across marketing and entertainment initiatives.
• Coordinate cross-functional meetings with creative, PR, events, sales, legal, and finance teams. Concept paper approvals & permits
• Monitor concept papers to full approval; track required sign-offs and final authorization.
• Ensure all necessary permits, licenses, and approvals for campaigns, activations, productions, and events are identified, submitted, secured, and obtained.
• Prepare and submit concept paper supporting materials and permit applications; coordinate with internal legal/compliance, procurement, and external city/state agencies as needed.
• Maintain a permits and approvals calendar and centralized repository; follow up on pending applications, escalate delays, and confirm issuance and validity of permits.
• Verify permit/license conditions are incorporated into event/run-of-show plans and ensure compliance before, during, and after execution.
• Manage renewals, amendments, and final close-out documentation related to concept papers and permits. Event and production support
• Assist with planning and execution of live events, virtual events, and talent/venue logistics (vendor management, contracts, travel, accommodations, run-of-show).
• Manage event checklists, production timelines, on-site support, and post-event reconciliation.
• Budget, procurement and vendor administration
• Process purchase orders, invoices, and expense reports; track budgets and flag variances.
• Maintain vendor lists and contract files; coordinate with procurement and finance for approvals. Marketing operations & reporting
• Update CRM, asset libraries, and campaign trackers; prepare weekly/monthly performance reports and executive summaries.
• Support simple marketing asset requests and distribution (coordination with design/production teams).
• Assist with basic social media scheduling, campaign QA, and digital asset tagging as needed. Administrative systems & office management
• Maintain shared calendars, team directories, and standard operating documents.
• Onboard new team members (equipment ordering, access provisioning, orientation logistics).
• Manage office supplies and coordinate with facilities
-
Admin Assistant
5 days ago
Manila, National Capital Region, Philippines Makati Supermarket Corporation Full time ₱150,000 - ₱250,000 per yearMakati Supermarket Corporation is hiring a Full time Admin Assistant role in Legazpi Village, NCR. Apply now to be part of our team.Job summary:Looking for candidates available to work:Monday: Morning, AfternoonTuesday: Morning, AfternoonWednesday: Morning, AfternoonThursday: Morning, AfternoonFriday: Morning, AfternoonSaturday: Morning, AfternoonNo...
-
admin assistant
5 days ago
Manila, National Capital Region, Philippines VelcoAsia Group of Companies Full timewe are looking for ADMIN ASSISTANT to START ASAPQUALIFICATIONS:- At least college graduate - fresh graduates are welcome to apply- Amenable to work onsite and to be assigned in Sta Ana Manila- With related experience is an advantage- Good communication skills- Keen to details- Other administrative task2pm-11pm scheduleJob Types: Full-time,...
-
Admin Assistant
5 days ago
Manila, National Capital Region, Philippines Skyedesk Offshoring Full time ₱400,000 - ₱600,000 per yearAdmin Assistant - PTKey Responsibilities:Incharge in sending of RFQ's to sub trades, all files saved the admin folder.Responsible in filling out SWMS and WHS management plan.Responsible in filling out pre start documents sent by shopping center representative.Responsible in requesting building permits and to fill out all documents.Will request sub contractor...
-
Admin Assistant
3 days ago
Manila, National Capital Region, Philippines Talent Bridge HR Consultancy Dubai Full timeAdmin Assistant | Junior HR Executive (Remote Philippines) | Jobs in Philippines Location: Remote (Philippines) Job Type: Full-time Training Provided: YesSalary: Kindly add your salary expectation in the form. Benefits: Long-term growth and training opportunities About Us Talent Bridge HR Consultancy is a leading recruitment and executive career coaching...
-
Finance Admin Assistant
2 weeks ago
Manila, National Capital Region, Philippines Kingsford Hotel Manila Full time ₱400,000 - ₱600,000 per yearCompany DescriptionKingsford Hotel Manila, Megaworld's newest hotel destination, is strategically located inside the vibrant Entertainment City. It houses 529 rooms, three dining outlets, and a 300-person function hall, all designed for a majestic travel lifestyle. The sophisticated, minimalist, and straightforward design of its 18 stories exudes a...
-
admin assistant
3 days ago
Manila, National Capital Region, Philippines John Clements Consultants, Inc. Full time ₱150,000 - ₱250,000 per yearWe are hiring an Admin Support professional to join our team in Metro Manila. This opportunity is open to fresh graduates who are eager to start their career, as well as candidates with prior administrative experience. The successful candidate will support daily office operations, assist different departments, and ensure smooth and efficient workflows.Key...
-
Marketing and Admin Assistant
5 days ago
Manila, National Capital Region, Philippines Benmark Group Holdings Inc Full time ₱250,000 - ₱450,000 per yearCompany DescriptionAir and Odor Management Philippines is a leading provider of innovative air and odor control solutions. We specialize in designing and implementing state-of-the-art systems that improve indoor air quality and eliminate unpleasant odors in various industries, including hospitality, healthcare, commercial spaces, and industrial facilities....
-
Admin Assistant
1 week ago
Manila, National Capital Region, Philippines Hunt St Full time ₱1,000,000 - ₱2,500,000 per yearDescription Looking for Philippines-based candidates Job Role: Admin Assistant Compensation range: $1,200 - $1,500 AUD/month Engagement type: Independent Contractor Agreement Work Schedule: This role is expected to align with the AU business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, you'll have...
-
Admin Assistant
5 days ago
Manila, National Capital Region, Philippines TOA Global Full time ₱150,000 - ₱250,000 per yearADMIN ASSISTANT Location: Philippines (Onsite)Shift: 7:00 AM - 4:00 PM PHTUnlock your potential At TOA Global, we have a deep commitment to empowering individuals to excel in their enterprises, careers, and communities. Our global footprint stretches across Australia, New Zealand, North America, Philippines, supporting our global clients in the accounting...
-
Admin Assistant
5 days ago
Manila, National Capital Region, Philippines Besuto Food Corporation Full time ₱144,000 - ₱228,000 per yearBesuto Food Corporation is hiring a Full time Admin Assistant role in Taguig, NCR. Apply now to be part of our team.Job summary:Looking for candidates available to work:Monday: MorningTuesday: MorningWednesday: MorningThursday: MorningFriday: MorningSaturday: MorningNo experience required for this roleExpected salary: ₱18,070 - ₱19,000 per month-Graduate...