Corporate Services Manager

2 hours ago

Pasig, National Capital Region, Philippines Xpress Super App Full time ₱1,200,000 - ₱3,600,000 per year

About the Role

Xpress is expanding fast across mobility, logistics, and fintech. We need a strong Corporate Services Manager to run the backbone of the company - HR operations, admin, compliance, procurement governance, and corporate housekeeping - while supporting the Chief of Staff and CEO in maintaining discipline across the organization.

This role ensures the company stays compliant, organized, audit-ready, and operationally tight. You will manage day-to-day corporate services while contributing to higher-level policy updates and HR framework development as the company scales.

You will work closely with the Chief of Staff, Finance, Operations, and department heads.

Key Responsibilities

1) HR & People Operations

  • Manage recruitment coordination, onboarding/offboarding processes, and employee records.
  • Run payroll coordination with Finance, including attendance validation and compliance checks.
  • Help design and implement HR frameworks (performance management, compensation structure, discipline processes) with guidance from leadership.
  • Maintain HR policies and ensure version-controlled documentation is up to date.

2) Corporate Governance & Compliance

  • Maintain and execute the DOLE, SEC, BIR, and LGU compliance calendar.
  • Prepare, update, and circulate corporate SOPs, policy documents, and manuals.
  • Ensure all corporate filings, permits, and renewals are completed on time.
  • Maintain a clean, audit-ready repository of documents and compliance evidence.

3) Administration & MANCOM Support

  • Coordinate MANCOM logistics (scheduling, agendas, pre-reads, minutes, action items).
  • Maintain department trackers, documentation, and follow-up systems to ensure alignment.
  • Oversee company-wide administrative functions, including supplies, utilities, and asset records.
  • Procurement & Vendor Governance
  • Manage supplier vetting, documentation, negotiation support, and onboarding.
  • Run procurement governance (quotations, approvals, POs, vendor renewal calendar).
  • Coordinate with Finance on budget alignment and payment processing requirements.

4) Facilities & Office/Depot Coordination

  • Oversee office and depot facilities, including leases, utilities, safety, and maintenance.
  • Manage contractor and vendor relationships for office/depot operations.
  • Ensure workspaces, meeting rooms, and administrative areas operate efficiently.
  • Working closely with the Depots Head

What Success Looks Like

  • All corporate compliance is always on time, clean, and audit-ready.
  • HR and Admin operations run smoothly with minimal oversight.
  • MANCOM materials, minutes, and follow-ups are consistently organized and on time.
  • Procurement and supplier processes are structured, transparent, and well-documented.
  • Offices and depots operate professionally, safely, and without chaos.
  • Company policies, employee records, and corporate permits are complete and current.

Qualifications

  • 6–10 years experience in HR/Admin/Compliance or Corporate Services roles.
  • Strong familiarity with DOLE, BIR, SEC, and LGU requirements.
  • Experience creating or updating HR frameworks, policies, or SOPs.
  • Comfortable working cross-functionally with senior leadership.
  • Highly organized, detail-oriented, and disciplined with documentation.
  • Able to manage multiple workstreams without losing structure.

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