Finance Assistant

3 days ago

Pasig, National Capital Region, Philippines Sante International Full time ₱216,000 - ₱228,000 per year

Job Overview

The Finance Assistant is responsible for accurately inputting financial data into the company's accounting systems and ensuring timely and correct encoding of transactions. This role supports the Finance Department by maintaining organized and updated financial records for reporting, auditing, and analysis.

Responsibilities and Duties

1. Invoicing

  • Verify completeness and correctness of Sales Invoice details before encoding (e.g., invoice number, date, customer name, quantity, amount, discount, tax).
  • Ensure all supporting documents are attached and filed properly (e.g., Delivery Receipts, Purchase Orders, Trade Letters).
  • Accurately encode day-to-day Sales Invoices in Optimum FNS based on approved Purchase Order documents from Sales or Operations.
  • Maintain an updated and organized record of all encoded transactions.
  • Coordinate with Sales and Logistics departments to resolve inconsistencies or missing data.
  • Perform daily checks to ensure all sales are encoded within the day's cut-off schedule.
  • Assist in generating Sales Reports and summaries from Optimum FNS as needed.
  • Ensure data confidentiality and integrity at all times.
  • Support Finance team in other clerical or encoding tasks during month-end closing or audit periods.

2. Accounts Receivable

  • Monitor and update Accounts Receivable (AR) aging schedule.
  • Follow up with customers for outstanding balances, past due accounts, and collection commitments.
  • Encode collections and payments accurately in Optimum FNS.
  • Reconcile customer ledger balances and resolve discrepancies in coordination with the Sales and Finance teams.
  • Record post-dated checks (PDCs) and monitor deposit schedules.
  • Prepare and submit AR reports, collection status updates, and other related summaries for management.
  • Coordinate with Sales, Logistics, and Customer Service for billing and delivery documentation.
  • Assist in external and internal audit requirements related to Accounts Receivable.
  • Ensure that all AR records are accurate, complete, and filed properly.
  • Maintain customer credit limits and ensure compliance with agreed payment terms.

3. Others

  • Perform Physically Inventory as scheduled
  • Perform other duties thay may assigned

Qualifications:

  • Graduate of BS in Accountancy, Finance, or any related course.
  • With experience in data encoding, preferably in a Finance or Sales-related function.
  • Proficient in Microsoft Excel and other basic office applications.
  • Detail-oriented, reliable, and organized.
  • Able to work under pressure and meet daily deadlines.
  • Trustworthy and maintains high standards of confidentiality.

Job Type: Full-time

Pay: Php18, Php19,000.00 per month

Benefits:

  • Additional leave
  • Health insurance
  • Life insurance
  • Paid training

Work Location: In person

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