Expense Claims Officer

1 day ago

Manila, National Capital Region, Philippines Hunt St Full time A$12,000 - A$15,600 per year

​​Looking for Philippines-based candidates

Job Role: Expense Claims Officer

Compensation range: $1,000-1,300 AUD / Monthly

Engagement type: Independent Contractor Agreement

Work Schedule: This role is expected to align with the Brisbane AU business hours (approx. 8 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, you'll have flexibility in how you manage your time.

Who We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.

Who The Client Is: We're a project-focused talent partner that supports major mining, energy, and infrastructure initiatives by connecting organisations with skilled professionals who keep complex work moving. With deep industry insight and a people-first approach, we help clients build high-performing teams while taking the stress out of contractor management and compliance. Our goal is simple: make project delivery smoother, safer, and more efficient through the right talent at the right time.

Role Overview: The Expense Claims Officer is responsible for ensuring timely, accurate, and compliant processing of employee expense reimbursements. This role supports the Payroll Lead by reviewing, verifying, and reconciling expense submissions in accordance with company policies, tax regulations, and audit requirements

Key Responsibilities: 

  • Review and verify all employee expense claims for accuracy, completeness, and compliance with company policy.
  • Process approved claims through the company's Payroll System.
  • Ensure receipts and supporting documentation are properly attached and coded to the correct expense category.
  • Flag and resolve discrepancies before payment processing.

Expense Processing & data entry

  • Monitor the companies Expense Email Inbox
  • Retrieve supporting documents (e.g., receipts and invoices) from the email inbox and
  • verify the GST and amount claimed components against an expense report against each worker
  • Enter expense details into the Astute payroll system, ensuring all supporting documentation is uploaded and linked to the claim.
  • Allocate each expense item to the correct expense category
  • Ensure data accuracy and timely processing of all claims.
  • Flag and resolve discrepancies before payment processing.
Requirements
  • 1–3 years of experience in Expense Management or data entry.
  • Intermediate Excel skills – Using VLOOKUPS and Pivot tables is a must.
  • Strong attention to detail, accuracy, and organizational skills are a must.
  • Excellent communication and interpersonal skills.
  • Working knowledge of GST and expense reimbursement rules.
  • Ability to manage multiple priorities and meet deadlines.
  • Must already have an active and compliant Philippines business registration.

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