Junior Operations

4 days ago

Manila, National Capital Region, Philippines LONDON OUTSOURCED Full time ₱600,000 - ₱1,200,000 per year

London Outsourced is a boutique contracting agency focused on connecting our clients in America, Europe, and Asia with highly talented individuals in the Philippines. We pride ourselves in helping you find jobs that fit your ambitions and personality. We work with global companies as large as FTSE 500 to more niche start-ups in tech, eCommerce and Support.

As we're a growing service-based company, we're looking for a hands-on, all-round problem solver to join our team as a Junior Operations & Admin Specialist.

Think of this role as the engine room of the business—you'll keep everything running behind the scenes, from admin and recruitment sourcing to payment setups and reconciliation.

If you like variety, enjoy learning new tools (including AI), and want a front-row seat in a fast-moving startup environment, this is for you.

Set-up: Full-time

Location: Remote

Start: ASAP

Experience Level: 6 months – 1 year

What You'll Do

Daily Admin & Operations

  • Handle scheduling, document management, and internal communications.
  • Track tasks and deadlines so projects move smoothly.
  • Source goods, equipment, and supplies for offices, shoots, or events.
  • Coordinate bookings and travel arrangements for the team.
  • Support daily operational needs across multiple businesses.

Recruitment Support

  • Post job ads, source candidates, and help manage the hiring pipeline.
  • Keep candidate information organized and up to date.
  • Assist in candidate sourcing and screening for London Outsourced when needed.
  • Help prepare basic onboarding documentation or contracts.

Finance & Back-Office Support

  • Assist with payroll processing and simple reconciliation.
  • Help prepare and issue client invoices; follow up on outstanding payments when necessary.
  • Provide contract setup and assistance for client or vendor agreements.
  • Maintain accurate digital records for easy reporting.
  • Support budget tracking and basic P&L literacy (advantage).

Data, Systems & AI-Driven Workflow

  • Work with Excel and Google Sheets to create and maintain reports.
  • Maintain internal records and trackers for task progress and outcomes ).
  • Synchronize and optimize workflows across tools and teams.
  • Use, experiment with, and familiarize yourself with AI tools to automate repetitive tasks and improve efficiency (ChatGPT, Claude, Gemini, etc.).

Team Collaboration & Coordination

  • Provide support in internal communication and coordination across departments.
  • Coordinate with remote teammates and external partners.
  • Suggest process improvements as you learn.

What We're Looking For
  • Completed college or university degree (business, management, finance, or tech-related field preferred).
  • 6–12 months of relevant experience in an operations or administrative role.
  • Background in a service-type industry—such as recruitment, contracting, or digital/creative agencies—is a plus (but not required).
  • Solid working knowledge of Excel and Google Sheets.
  • Experience with (non-essential but helpful).
  • Advantage if financially literate in budgeting and P&L basics.
  • Advantage if AI literate or eager to learn and apply AI tools in workflows.
  • Highly system-focused with a mindset for streamlining and optimizing processes.
  • Fluent in English, with clear written and verbal communication.
  • Organized, reliable, and comfortable working independently in a remote setup.

Why You'll Love It Here
  • Work 100% remote with a flexible, supportive team.
  • Learn across multiple business areas—perfect if you want to grow into operations or management.
  • Be part of a fast-paced startup culture, where ideas are welcome and every contribution matters.

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