Office Staff – Dispatch

7 hours ago

Quezon City, National Capital Region, Philippines Polytron Trading Full time
Job Summary

The Office Staff – Dispatch & Inventory Control is responsible for planning and dispatching daily deliveries, making sound decisions on delivery routes to ensure timely and cost-efficient transport of goods, and maintaining highly accurate inventory records. This role requires strong coordination skills, attention to detail, and accountability in inventory management and logistics operations.

Qualifications
  • College graduate (preferably in Logistics, Business Administration, or related course)
  • At least 5–6 years of experience in dispatching, logistics, or inventory management
  • Proven experience in dispatching goods and route planning
  • Strong decision-making skills, especially in selecting efficient delivery routes and schedules
  • High level of accuracy and attention to detail in inventory recording
  • Good organizational and time management skills
  • Proficient in Microsoft Office, particularly Excel
  • Ability to work under pressure and manage multiple deliveries simultaneously
Key Responsibilities
  • Dispatch goods daily and ensure deliveries are executed according to schedule
  • Decide and optimize delivery routes based on urgency, distance, traffic conditions, and cost efficiency
  • Coordinate closely with warehouse staff, drivers, and third-party logistics providers
  • Monitor delivery status and resolve issues such as delays, route changes, or discrepancies
  • Accurately record all inbound and outbound inventory movements
  • Maintain up-to-date inventory records and ensure data accuracy at all times
  • Conduct regular inventory reconciliation between physical stock and system/office records
  • Prepare inventory and delivery reports for management review
  • Investigate and report inventory variances, shortages, or overages immediately
Key Competencies
  • Dispatch and route planning
  • Logistics coordination
  • Inventory accuracy and control
  • Analytical and decision-making skills
  • Attention to detail and data integrity

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