Accounting Assistant

Employment Type: Full-time, Permanent

We are looking for an Accounting Assistant specializing in Invoicing who manages the accurate, timely, and efficient processing of invoices for both accounts payable and accounts receivable, focusing on the entire invoice lifecycle from data entry and verification to reconciliation and filing to maintain precise financial records. This role ensures all invoicing activities strictly comply with company policies and accounting standards, thereby supporting strong vendor relationships and optimizing cash flow, while providing necessary clerical and administrative support to the Accounting Manager or Staff Accountant to prepare for month-end close and audits.

Requirements:

• Has a Bachelor's Degree in Accounting, Business Administration, or any related field.
• Minimum of one (1) year work experience in Invoice.
• Has solid grasp of Generally Accepted Accounting Principles (GAAP) and the ability to correctly apply basic accounting concepts, including debit/credit rules, for accurate transaction recording (especially for A/P and A/R).
• Proficient in the invoice lifecycle, including performing the 3-way match (invoice, purchase order, receipt), processing high volumes of vendor invoices, and effectively resolving vendor payment inquiries.
• Capability in generating accurate customer invoices, ensuring proper coding, and assisting with the initial steps of collections and discrepancy resolution to support timely cash flow.
• Has hands-on experience with an industry-standard ERP system (e.g., SAP, Oracle, NetSuite) or major accounting software (e.g., QuickBooks), demonstrating the ability to navigate and execute core transaction processing.
• Strong command of Microsoft Excel, including the ability to utilize VLOOKUPs, pivot tables, and complex formulas for efficient data manipulation, sorting, filtering, and reconciliation.
• Has a high level of meticulousness in data entry and verification processes to minimize financial errors, ensuring the integrity and reliability of accounting records.
• Functional ability to assist with month-end close activities by preparing necessary schedules, compiling supporting documentation, and ensuring all invoices are posted within the correct period.
• Understands the importance of maintaining organized, audit-ready financial records and strictly adhering to established internal controls and company policies related to financial transactions.

Key Responsibilities:

• Check and Monitor the after sales portal for any requests for an invoice.
• Double-check the documents needed for billing invoices such as SQ, PO, DR, and OR/CR.
• Verify documents through the SAP System to ensure the details are correct, complete, and tallied.
• Log-in to the SAP System to create billing invoices on after sales from VisMin and Warranty.
• Create invoices for rental units, focusing on Billing Statements.
• Create delivery receipts for scrap and invoice purchases for VisMin.
• Create delivery receipts for non-chargeable that are listed on the shared folder.
• Sort and arrange Billing Statements for bookkeeping purposes.
• Perform other tasks that may be assigned by the immediate superior from time to time.

Benefits

Comprehensive health coverage, performance-based salary adjustments, regularization pathway, professional growth opportunities, and company engagement activities.

Application Requirements

Please submit your most recent CV along with clear answers to the following questions:

• What is your expected monthly gross salary range?
• What is the earliest possible date you are available to start work?
• Please provide your current, active mobile phone number and professional email address.
• Are you confirming your willingness to work full-time on-site in Parañaque, 6 days a week?

Job Types: Full-time, Permanent

Pay: Php20, Php25,000.00 per month

Application Question(s):

• What is your expected monthly gross salary range?
• What is the earliest possible date you are available to start work?
• Please provide your current, active mobile phone number and professional email address.
• Are you confirming your willingness to work full-time on-site in Parañaque, 6 days a week?

Work Location: In person