Admin Specialist

ROLE RESPONSIBILITIES:

• Monitors and maintains database of operating expense.
• Manages the janitorial/housekeeping services.
• Manages the booking of conference / meeting rooms / training rooms.
• Attends to requirements on client visit (food order & preparation)
• Monitors development & quality of food.
• In charge of office equipment inventory, release log, maintenance and monitoring.
• Takes lead in the formation of the Cafeteria Committee and organizes monthly meetings.
• Coordinates concern with concessionaires and other Kiosk vendors.
• Monitors deployment & quality of food in the pantry.
• Attends to accommodation and transportation requirements.
• Attends to requirements of chambermaids in the staff houses.
• Monitors mobile phone utilization and distribution of monthly billing.
• Closely working with finance on payment issue with vendors.
• Operates wide range of office machines such as photocopiers, faxes, printers etc.
• Answers telephone enquiries from vendors and internal customers
• Filing of papers and documents
• Monitors Inventory of consumable supplies and takes charge in the replenishment like office supplies, Toiletries, pantry and vendo supplies, cleaning supplies etc.
• Closely working with Finance on payment issue with vendors
• Operates wide range of office machines such photocopiers, faxes, printers etc
• Answers telephone enquiries from vendors and internal customers
• Performs other clerical works as the need arises.

Qualifications

• Strong verbal and written communication skills; be able to communicate in a clear, constructive, and professional manner
• Ability to be creative and resourceful in finding effective solutions to problems and situations.
• Reliability in following through with commitments and responsibilities.
• Ability to efficiently manage time and keep track of multiple schedules, meetings, and initiatives.
• Ability to work in MS Office
• Ability to work flexible hours.