Finance Officer

PROJECT DESCRIPTION

Meeting Targets and Maintaining Epidemic Control (EpiC) project in the Philippines is a multi-year global project funded by the U.S. President's Emergency Plan for AIDS Relief (PEPFAR) and the U.S. Agency for International Development (USAID). Currently there are two ongoing projects being implemented in the Philippines namely HIV and Global Health Security 2.

The EpiC-HIV project provides strategic technical assistance (TA) and direct service delivery to break through barriers to and promote self-reliant management of national HIV programs by improving HIV case-finding, prevention, treatment programming and viral load (VL) suppression among people at greater risk. EpiC works in Mega Manila to address critical gaps and bottlenecks in the response to HIV among communities in need  and build capacity of local, community based organizations as well as work closely with the government of the Philippines to deliver HIV services tailored to the needs of these communities.

Aligned with global GHS and USAID priorities, the EpiC GHS Project aims to support the national multisectoral platforms such as the Philippine Inter-agency Committee on Zoonosis (PhilCZ) and Inter-Agency Committee on Antimicrobial Resistance (ICAMR) in enhancing the capacity of various sectors working on human health, animal health, environmental health, and other relevant fields to strengthen health and surveillance systems for zoonotic diseases, pathogens, and AMR.

JOB DESCRIPTION

The Finance Officer will report to the Senior Finance & Admin Officer. S/he will perform variety of finance support to the project. Duties include, but not limited to, financial transaction processing and recording, travel and administrative documents reviews, maintenance of finance files, support in monitoring and reporting requirements. Ensures financial and activity record keeping are compliant with FHI360 policies and procedures, as well as USAID rules and regulations.

KEY RESPONSIBILITIES

• Conducts pre-audits on vouchers, invoices, travel expenses report and all supporting documents for all payments related to activities funded in Philippines. Verify proper account codes have been recorded

• Perform/review reconciliations with respect to bank, balance sheet, vendors, inventory, etc.

• Assist in communicating with the bank on all issues related to the project, including bank account balances, check book requests, bank statements, etc.

• Assist Senior Finance & Admin Officer during audits ensuring that schedules provided are according to the agreed format of the team

• Review and perform spot checks and reconciliation for petty cash per FHI 360 and donor requirements.

• Review and process payment requests (vendors, consultants, and staff reimbursement) and journal entries (liquidation) to ensure documentation and process are in line with FHI 360 cost principles requirements

• Review accounting transactions to ensure costs are charged to correct codes before releasing them to the accounting system

• Review vendor selection analyses and ensure adherence to procurement requirements

• Ensure timely process and payments to all statutory payments as per law of the land and FHI 360 policies and procedures

• When needed, support in conducting pre-award reviews and site visit reviews for qualifying recipients/implementing partners as deemed appropriate in accordance with established FHI 360 procedures

• Perform other appropriate duties and responsibilities as assigned

 REQUIRED SKILLS

• Good analytical, numerical, critical thinking, and problem-solving skills

• Proven proactive skills in identifying cost savings, cost avoidance, and efficiency opportunities

• Familiarity with or knowledge of USAID-funded projects and grants management policies and procedures

• Ability to interpret financial and other quantitative information and reports

• Knowledgeable in Philippine taxation, national and local government business regulations and statutory requirements

• Ability to manage tight deadlines and deliver high volumes of work with minimal supervision

• Ability to work collaboratively, productively, and sensitively within a multidiscipline, multicultural and multigender environment

• High degree of proficiency in written and spoken English communication

• Well-developed computer skills

• Budget development and general ledger skills

• Knowledge of generally accepted accounting, budgeting, and fiscal control theory, and practices

• Ability to handle complex and confidential information with discretion

 MINIMUM QUALIFICATIONS

• Bachelor's degree in Accounting with 5-7 relevant experience. CPA, ACA, or any other relevant professional qualification is desirable

• Minimum of 2 years' experience in financial management and reporting

• 1-2 years working experience in grants management

• Articulate, professional, and able to communicate in a clear, positive manner with client and staff

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants' previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant's tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

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