Purchasing Head

3 days ago

Pasay, National Capital Region, Philippines AThousandConcepts, Inc. Full time ₱1,200,000 - ₱2,400,000 per year

Job Description

  • Reports directly to the General Manager.
  • Oversee the performance and deliverables of the purchasing team, ensuring alignment with company goals and policies.
  • Monitor and evaluate purchasing staff, providing guidance, training, and performance feedback as needed.
  • Prepare and review procurement reports, analyzing data for cost savings, inefficiencies, and areas of improvement.
  • Evaluate and select suppliers based on project requirements, determining the most effective purchasing methods.
  • Draft and review supply and service specifications to ensure clarity and accuracy.
  • Assess bids while ensuring compliance with departmental and company policies and procedures.
  • Recommend methods to enhance procurement processes and reduce costs.
  • Collaborate in developing contract terms that are beneficial to all parties involved.
  • Review, compare, assess, and approve products and services for purchase.
  • Ensure the department adheres to all relevant policies, practices, and procedures.
  • Distribute purchasing information to relevant parties, including vendors, sales representatives, and employees.
  • Review and evaluate purchase request forms for accuracy and completeness.
  • Follow the established purchasing and liquidation processes in a timely manner as directed by the company.
  • Ensure proper documentation for any fund or equipment under your responsibility.
  • Safeguard company assets by ensuring secure and compliant storage.
  • Gathers, records, and completes purchase data.
  • Identify and research potential vendors, suppliers, and service providers to meet organizational needs.
  • Compare and evaluate offers to ensure the best quality, pricing, and terms.
  • Conduct market research to stay informed about emerging trends and business opportunities.
  • Negotiate contract terms, pricing, and delivery schedules with suppliers.
  • Establish and maintain strong professional relationships with vendors and suppliers.
  • Monitor purchase orders to ensure timely delivery.
  • Verify the quality and quantity of purchased products upon receipt.
  • Record order details (e.g., vendors, quantities, prices) in internal databases accurately.
  • Track stock levels and recommend BURF (Budget Utilization Request Form) orders as necessary.
  • Acknowledge receipt of BURF requests via email promptly.
  • Prepare PRFs (Purchase Request Forms) in a timely manner.
  • Coordinate with finance to follow up or receive the procurement budget.
  • Respond and cooperate to audit inquiry, request or audit findings in a timely manner.
  • Arrange orders and ensure timely delivery of goods and services.
  • Update Business Unit Managers on the status of PRFs, budgets, and deliveries.
  • Prepare, submit, present all various daily, weekly, and monthly reports as required.
  • Prepare and report procurement updates for all Business Units during the weekly SMPO meeting.
  • Submit liquidations promptly and return unused funds or change without delay.
  • Inspect deliveries for discrepancies or defects and report any issues immediately.
  • Maintain accurate and updated records of purchases, deliveries, and invoices.
  • Prepare detailed reports on purchases, including cost analyses.
  • Collaborate with the Business Unit Manager, Inventory Officer, and stock custodian to maintain optimal PAR (Periodic Automatic Replenishment) stocking levels, proper storage, and efficient reordering systems.
  • Coordinate with BU Managers to address order delays or rescheduling.
  • Ensure all stock is packaged and delivered to the correct location on time.
  • Conduct product research to source new and improved materials, goods, and services.
  • Identify cost-effective contracts and optimize supply chain solutions
  • Perform other tasks as may be assigned by Management in the exigency of the service.
  • Adapt to organizational changes and responsibilities as determined by Management.
  • Ensure that any cash fund or equipment (if any) in your responsibility must have proper documentation and safe and secure storage.
  • The Management reserves the right to make changes to this job description at its sole discretion and without advance notice.
  • Perform other tasks as may be assigned in the exigency of the service.

Job Types: Full-time, Permanent

Pay: From Php50,000.00 per month

Benefits:

  • Employee discount
  • Flexible schedule
  • Opportunities for promotion
  • Paid training
  • Pay raise

Language:

  • English (Preferred)

Work Location: In person

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