Executive & Operations Assistant

Position: Executive & Operations Assistant

Job Type: Full-time (Part-time to start)

Location: Philippines (Remote, CST hours)

Salary: $7.00 - $8.50/hr

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Overview

We're seeking an Executive & Operations Assistant to support a CEO, who is a strategic business coach and mentor that supports company leaders in scaling through clearer thinking, stronger systems and better decision making. The Executive and Operations Assistant will act as a tech forward partner in daily workflow. This role blends executive support, operations coordination, CRM management, outreach tasks and a strong focus on automation and AI driven improvement.

It suits someone who enjoys supporting high performing founders, strengthening internal systems and taking ownership of recurring work so the CEO can focus on client strategy and coaching.

Key Responsibilities

Executive and Client Support

• Manage the CEO's calendar, priorities and follow ups
• Prepare draft email replies for review using the CEO's preferred tone
• Assist with client preparation such as gathering notes, documents or reminders
• Research potential clients, companies and industry targets

CRM and Workflow Management

• Clean and organize records inside CRM (Cloze or similar)
• Create simple workflows and maintain accurate client and pipeline data
• Improve onboarding steps and keep supporting materials updated

Automation and AI Enablement

• Build and maintain automations using Zapier, Make and similar tools
• Set up AI driven templates or processes that reduce manual work
• Identify repetitive tasks and automate when practical
• Help evaluate new tools and integrate them into daily operations

Marketing and Outreach Support

• Manage LinkedIn outreach sequences and follow ups
• Help with LinkedIn content by gathering ideas, organizing drafts and formatting posts for the CEO to review
• Track engagement and surface warm opportunities for outreach
• Support basic graphic design needs using Canva, including infographics, simple one pagers and AI assisted image creation

General Administrative and Operational Support

• Organize shared documents, files and systems
• Coordinate small vendor or software related tasks
• Prepare summaries, reminders or brief reports
• Handle miscellaneous administrative work that frees the CEO's time
• Support improvements to systems and processes as the business grows

Preferred Skills & Qualifications

• 3+ years in executive support, operations or similar roles
• Experience with CRM platforms and confidence working inside new systems
• Hands-on experience building automations with Zapier, Make or similar tools
• Strong technology skills and comfort using AI tools
• Clear written communication with the ability to match the CEO's voice when drafting emails
• Strong research ability and an organized, proactive mindset
• Ability to manage tasks independently and maintain steady follow through
• Comfort using AI image tools or turning concepts into clean visual layouts
• Experience supporting light design needs including Canva templates, visuals or marketing one-pagers

Nice-to-Have (Bonus Skills)

• Experience supporting coaches, consultants or senior executives
• Background in lead research or pipeline support
• Light familiarity with content scheduling or LinkedIn management
• Process documentation or SOP building experience

What we offer:

• Competitive compensation — $7.00–$8.50 per hour, paid in USD
• Fixed U.S. working schedule
• Fully remote role — work from anywhere
• Direct collaboration with U.S. small businesses and entrepreneurs
• Paid time off — 10 PTO days per year, plus 6 U.S. holidays off

Job Type: Full-time

Pay: Php71, Php85,000.00 per month

Benefits:

• Work from home

Work Location: Remote