Senior Finance Manager

Power the Vision. Shape the Operations. Elevate the Future.

Discover a role where you are driving growth and operational clarity across a dynamic portfolio of ventures. Build a global career that lets you make your mark across fast-growing businesses without leaving home. Step into a future-focused finance role where your expertise shapes outcomes and drives meaningful results.

Job Description

As a Senior Finance Manager, you will support the CEO and EA by overseeing financial operations, project tracking, reporting, compliance, and administrative processes across multiple businesses and a family office. You'll ensure smooth execution, timely insights, and organized operational systems that empower strategic decision-making.

Job Overview

Employment type: Full time

Shift: Day shift, consecutive off (8AM to 5PM, QLD Time)

Work setup: Permanent work from home

Exciting Perks Await

• Day 1 HMO coverage with free dependent
• Competitive Salary Package
• Permanent WFH arrangement
• Day shift schedule
• Salary Advance Program through our banking partner (eligibility and approval subject to bank assessment; available to account holders with minimum of 6 months company tenure)
• Unlimited upskilling through Emapta Academy courses (Visit: )
• Free 24/7 access to our office gyms (Ortigas and Makati) with a free physical fitness trainer
• Exclusive Emapta Lifestyle perks (hotel and restaurant discounts, and more)
• Unlimited employee referral opportunities
• Standard government and Emapta benefits
• 20 annual leaves (including 5 convertible to cash)
• Fun engagement activities
• Mentorship and exposure to global leaders and teams
• Career growth opportunities
• Diverse and supportive work environment

The Qualifications We Seek

• Minimum of 5 years of experience
• Highly organized, proactive, and independent
• High level of confidentiality and trustworthiness
• Strong analytical and problem-solving ability
• Able to manage multiple priorities with accuracy
• Comfortable working across business and personal matters
• Strong communicator, reliable, and detail-oriented
• Easy-going, open team with room for career growth

Experience Requirements

• Operations, finance, and executive support in a multi-entity business environment
• Experience with professional services, tech, consulting, or finance (advantageous)
• Crucial: exposure to bookkeeping, reporting, compliance, and project management
• Strong experience in finance, bookkeeping, and operations
• Experience with Xero
• Experience with project management tools such as Asana
• High-level administrative and coordination experience
• Excellent English communication
• Experience supporting CEOs or executives
• Experience managing personal or family office financial administration
• Exposure to a consulting or advisory business
• Experience preparing financial reports, budgets, or compliance calendars

Tools & Platforms

• Xero
• Google Workspace
• Asana
• Project management and documentation systems
• HubSpot CRM
• Confluence
• Zoom or Google Meet
• Task management and reporting tools
• ChatGPT for drafting and administrative support

Your Daily Tasks

Senior Finance Manager Function Purpose

• Maximize operational efficiency and execution across the CEO's businesses and personal investments.
• Own project tracking, financial reporting, and operational processes to free the CEO's time for strategic decision-making.
• Systematize tasks, ensure deadlines are met, maintain order across all operational functions.

Executive Operations Support Services (CEO Office)

(Provided to EzLicence & CSB)

Project & Initiative Management

• Track and coordinate key projects (e.g., asset sales/purchases, storage management).
• Maintain project plans in Asana, update task statuses, and send reminders.
• Prepare execution status updates for the CEO and EA regularly.

Financial Operations & Reporting

• Weekly bookkeeping; monthly sales and income reports.
• Portfolio reporting templates implementation.
• Follow-up of asset performance updates.
• Manage accounts payable/receivable; reconcile transactions in Xero.
• Compile monthly financial statements and highlight variances.

Month-End Close & Compliance

• Close monthly accounts, reconcile outstanding transactions, confirm manual journals.
• Confirm bank balances; finalize reports; summarize month-end insights.
• Ensure compliance deadlines (tax, registrations, renewals) are met.

External Advisor Coordination

• Project manage responsibilities for lawyers, accountants, and wealth advisers.
• Provide required information, schedule meetings, and track deliverables.

Operational Administration & Documentation

• Ensure meeting documentation is prepared by direct reports.
• Create weekly/fortnightly "presidential summaries."
• Maintain SOPs, documents, contracts, and regulatory filings in shared systems.
• Handle tactical admin tasks (research, drafting, cross-team coordination).

Success Measurement

• Project milestones delivered on time.
• Monthly financial reports completed by the 5th business day.
• Zero compliance misses.
• CEO and EA experience reduced operational workload.

Advisory Business Support Services (The Founder Playbook)Invoicing & Revenue Tracking

• Manage invoicing for consulting services using Xero.
• Track revenue and consulting hours.
• Maintain records for recurring and one-off billing.

Event & Content Coordination

• Support logistics for webinars, workshops, sessions, and content initiatives.
• Prepare materials, invitations, and follow-ups.

Operations & Policy Support

• Maintain internal playbooks and SOPs.
• Manage proposal documents and engagement templates.
• Ensure operational tools and systems are up to date.

Primary Tasks

• Prepare proposals and engagement admin.
• Issue invoices and follow up on overdue payments.
• Assist with newsletters, articles, or announcements.
• Maintain client records and contract files.

Success Indicators

• 100% onboarding tasks completed within one week.
• 100% on-time invoicing.
• Payments collected within agreed terms.

Family Office Support Services (Pearce Family Portfolio)Financial Oversight

• Track personal and investment account transactions.
• Prepare monthly financial and net worth reports.

Bill Management & Reconciliation

• Ensure timely payment of personal bills, utilities, subscriptions.
• Reconcile receipts for tax and compliance.

Advisor Coordination

• Liaise with financial planners, tax accountants, and attorneys.
• Prepare documents and schedule review meetings.

Documentation & Records Management

• Manage secure filing systems (digital/physical).
• Update asset lists, insurance inventories, and key documents.

Logistics & Event Planning

• Support personal travel, appointments, and household logistics.
• Coordinate with cleaners, maintenance, gardeners, pool staff, car services.

Confidential Task Management

• Manage sensitive paperwork, purchases, reservations, and filings.

Success Measures

• Zero missed compliance deadlines.
• Monthly reports by the 10th.
• 90%+ satisfaction rating from the executive.

Tools of Trade

(Hardware, software, and resources necessary for all services)

• Laptop with high-speed internet, headset, webcam, and smartphone
• Google Workspace
• Asana
• Xero
• HubSpot CRM
• ChatGPT
• Zoom/Google Meet
• Confluence / Google Drive repositories
• SOPs, checklists, communication channels, time-tracking tools

About the Client

A Portfolio Powered by Vision, Discipline, and Strategic Growth

Our client oversees a diverse ecosystem of high-performing ventures, spanning technology, advisory services, and a structured family office. They operate at the intersection of innovation and discipline-balancing entrepreneurial momentum with robust financial oversight. Their portfolio thrives on strategic execution, operational clarity, and long-term value creation, offering a rare behind-the-scenes opportunity to support a CEO driving multiple fast-scaling businesses.

Welcome to Emapta Philippines

Join a team that values camaraderie, excellence, and growth. Recognized as one of the Top 20 Dream Companies of Filipinos in 2024, Emapta stands proudly alongside industry giants, offering stability and exciting global opportunities. Your career flourishes here with competitive compensation, international clients, and a collaborative, innovative culture. We empower your success through personal and professional development in an inclusive environment. Be part of the #EmaptaEra