shipment and documentation officer
6 days ago
Job Summary
The Shipment and Documentation Officer is responsible for coordinating, preparing, and managing all shipping and export/import documentation to ensure smooth and timely logistics operations. This role ensures compliance with shipping regulations, monitors shipment schedules, and communicates with logistics partners, suppliers, and internal departments.
Key Responsibilities
- Prepare and process all necessary shipping documents (Invoice, Packing List, Bill of Lading/Air Waybill, COO, etc.)
- Coordinate with freight forwarders, shipping lines, and courier services for booking and shipment arrangements
- Ensure compliance with customs regulations and company policies
- Track and monitor shipments and provide timely status updates
- Maintain accurate records of shipments and documentation
- Handle clearance procedures and support government agency processing when required
- File and organize export/import records for audit and reporting
- Coordinate with internal departments (sales, warehouse, finance) to ensure shipment accuracy
- Review and verify shipment details, container numbers, and delivery instructions
- Assist with logistics planning and scheduling for local and international deliveries
- Manage communication with clients regarding shipment schedules and documentation requirements
- Handle issues or delays proactively and escalate when necessary
Qualifications
- Bachelor's degree in Business Administration, Supply Chain, Logistics, or related field
- At least 1–2 years experience in logistics, shipping, or documentation
- Knowledge of import/export procedures and customs regulations
- Proficiency in MS Office (Excel, Word, Outlook)
- Strong organizational and time-management skills
- Good communication and coordination skills
- Attention to detail and accuracy in documentation
- Ability to work under pressure and meet deadlines
Job Type: Full-time
Pay: Php17, Php19,000.00 per month
Benefits:
- Flextime
- Work from home
Work Location: In person
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