Virtual Assistant

We're looking for a proactive and highly organized Virtual Assistant (Executive Assistant + Social Media Support) to join our client's team. If you thrive in fast-paced, content-driven environments and enjoy bringing order to a busy executive's life, this role is for you. You'll start by managing core executive functions—organizing a complex calendar, triaging a high-volume inbox, and coordinating social media content—while ensuring every task is handled with professionalism and aligns with the client's brand voice.

As you demonstrate your expertise, you'll take on broader responsibilities in developing administrative SOPs, managing event logistics, and streamlining content workflows. This is an excellent opportunity for a seasoned assistant eager to become a true right-hand partner to a high-profile creator, combining meticulous organization, communication skills, and tech-savviness to support and streamline the client's global operations.

A Note on the Role

The client is radical and his content is very controversial, so he needs an Executive Assistant who is broad-minded, sharp, and decisive. This person should be comfortable supporting a public figure whose online presence can sometimes attract polarizing engagement. Additionally, the client has never had a VA/EA before and would appreciate guidance on how to maximize this support to stay organized.

Key Responsibilities
Executive & Administrative Support

• Manage the client's daily calendar, ensuring all meetings, coaching sessions, and interviews are properly scheduled and conflict-free.
• Coordinate logistics for travel, events, and speaking engagements.
• Prepare meeting briefs, reminders, and follow-up summaries.
• Oversee email management: triage incoming messages, flag priorities, draft replies, and maintain inbox organization.
• Manage filing systems and digital documentation through Google Workspace.
• Coordinate with clients, guests, or vendors as needed for meetings, podcasts, or events.

Social Media & Community Engagement

• Schedule and publish content across YouTube, Instagram, Facebook, LinkedIn, and X (Twitter) according to the weekly content calendar.
• Manage comments, DMs, and community interactions—responding in the client's voice using approved templates or tone guidelines.
• Coordinate with editors and designers for content assets (video clips, graphics, captions).
• Track engagement and post-performance using analytics tools or dashboards.
• Maintain a content calendar and ensure timely execution of scheduled posts and campaigns.

Event Coordination

• Assist in planning and executing both virtual and in-person events such as webinars, workshops, book launches, or community meetups.
• Handle logistics such as RSVPs, vendor coordination, and post-event communication.
• Provide attendee support and maintain records of participants and follow-ups.

Project Coordination & Systems

• Maintain and update process documentation and SOPs for recurring tasks.
• Own small administrative projects end-to-end (e.g., coordinating a podcast guest or course release).
• Regularly communicate updates and deadlines through task trackers and internal systems.

Requirements
Required Qualifications

• Minimum 2+ years of experience as an Executive Assistant, Virtual Assistant, or in a similar administrative role supporting an executive, coach, or content creator.
• Experience managing multiple communication channels (email, calendar, social media).
• Strong written and spoken English communication skills with attention to tone and professionalism.
• Excellent organizational and time management skills.
• Tech-savvy and quick to learn new platforms.
• Able to maintain confidentiality and professionalism at all times.

Tools & Platforms

• Google Workspace (Gmail, Calendar, Drive, Docs, Sheets)
• Calendly or similar scheduling tools
• Slack, Zoom, Trello/Asana (or similar project trackers)
• Social media scheduling tools (Buffer, Hootsuite, Meta Business Suite, Later, etc.)
• Canva (basic familiarity preferred)
• Password manager tools (LastPass, Bitwarden, etc.)

Key Traits & Personality Fit

• Proactive and self-managed; anticipates needs before being asked.
• Highly organized and detail-oriented.
• Reliable, consistent, and responsive.
• Emotionally intelligent and professional under pressure.
• Comfortable supporting a high-visibility, opinion-driven public brand.
• Discreet and trustworthy with confidential information.

Preferred Qualifications (Nice to Have)

• Background supporting coaches, speakers, or influencers.
• Experience managing YouTube channel uploads and metadata (titles, descriptions, hashtags).
• Event planning experience (corporate or community).
• Light bookkeeping experience (QuickBooks, PayPal, Stripe, or invoice management).

Benefits​
Employee Benefits

• Health and Wellness: Comprehensive HMO coverage for you and your dependents.
• Security and Peace of Mind: Group Life Insurance Benefit to safeguard your future.
• Financial Flexibility: Virtual Credit Card for added convenience and purchasing power.
• Work-Life Balance: Generous Paid Leaves to recharge and prioritize personal time.
• Government Benefits: Full support for required government benefits.

Supplemental Pay Types

• 13th Month Salary: A festive bonus to celebrate the year's hard work.
• Overtime Pay: Compensation for your extra effort and time.
• Night Differential: Additional pay for working late hours or shifts.
• Incentives: Performance-based incentives to reward your contributions and achievements.

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