Import & Export Admin

About the role

We are seeking an experienced Import & Export Admin to join the dynamic team at Laura's Food Products Corporation, based in Pasig City, Metro Manila. In this full-time role, you will be responsible for overseeing the efficient import and export operations of our company, ensuring compliance with all relevant regulations and procedures.

IMPORT

Key Responsibilities:

Documentation & Data Entry

• Prepare, check, and process import documentation (e.g. Bills of Lading, Commercial Invoices, Packing Lists, Certificates of Origin).
• Enter and update shipment data into internal systems and databases.

Shipment Coordination

• Liaise with freight forwarders, carriers, and customs agents to ensure timely arrival and clearance of goods.
• Track shipments and provide status updates to relevant internal departments.

Customs & Compliance

• Ensure all imports comply with local and international customs laws and regulations.
• Maintain accurate records for audits and regulatory requirements.
• Apply for import licenses or certificates if needed.

Procurement & Inventory Planning

• Raise and manage purchase orders with overseas suppliers in line with demand and

stock levels.

• Monitor stock levels and reorder points to ensure product availability.
• Coordinate with suppliers to confirm lead times and ensure on-time delivery of goods.

Demand Forecasting

• Analyze historical sales data, seasonal trends, and upcoming promotions to forecast

product demand.

• Work closely with the sales and planning teams to align supply with business needs.
• Adjust forecasts and orders based on market trends and inventory performance.

Communication & Support

• Coordinate with procurement, warehouse, and finance teams on incoming shipments.
• Resolve delivery or documentation issues with suppliers and forwarders.

General Administration

• Maintain accurate filing systems for all import and purchasing records.

EXPORT

Export Documentation & Compliance

• Prepare and process export documentation, including Commercial Invoices, Packing Lists,
• Export Declarations, Certificates of Origin, and Bills of Lading.
• Ensure that all shipments comply with international trade laws, export control regulations, and customer-specific requirements.
• Liaise with chambers of commerce and government bodies for legalization or certification of export documents if needed.

Shipment Coordination

• Arrange and book international transport with freight forwarders, couriers, and shipping lines.
• Monitor and track shipments, providing timely updates to internal teams and customers.
• Ensure correct export labeling, packaging, and documentation are in place to avoid customs delays.

Customer & Internal Communication

• Serve as a point of contact for customers regarding shipping schedules, document queries, and delivery timelines.
• Coordinate with sales, warehouse, and finance teams to ensure timely dispatch and invoicing.
• Respond to customer inquiries about shipping status or documentation requirements.

Export Licensing & Recordkeeping

• Apply for and manage export licenses when required (e.g., dual-use goods, controlled items).
• Maintain accurate and auditable records of all export transactions in line with regulatory requirements.

General Administration & Support

• Maintain accurate and organized records of all export documentation and correspondence.
• Generate and issue export invoices and support finance with reconciliations or audits.

Job Type: Full-time

Benefits:

• Company events
• Employee discount

What we offer

At Laura's Food Products Corporation, we are committed to providing our employees with a rewarding and fulfilling work environment. This role offers excellent career development opportunities, a competitive salary and benefits package, and the chance to be part of a dynamic, growing organization. We also prioritize work-life balance, with flexible working arrangements and wellness initiatives available to support our team.

About us

Laura's Food Products Corporation is a leading manufacturer and distributor of high-quality food products across the Philippines. With years of industry experience, we pride ourselves on our commitment to innovation, sustainability and exceptional customer service. Our diverse team of talented professionals is the driving force behind our continued success, and we are always on the lookout for passionate, driven individuals to join us on our exciting journey.

If you are an ambitious, detail-oriented Import & Export Admin who is eager to contribute to our continued growth, we encourage you to apply now.