Import & Export Admin

1 week ago

Pasig, National Capital Region, Philippines LAURA'S FOOD PRODUCTS Full time

IMPORT ADMIN

Key Responsibilities:

Documentation & Data Entry

  • Prepare, check, and process import documentation (e.g. Bills of Lading, Commercial Invoices, Packing Lists, Certificates of Origin).
  • Enter and update shipment data into internal systems and databases.

Shipment Coordination

  • Liaise with freight forwarders, carriers, and customs agents to ensure timely arrival and clearance of goods.
  • Track shipments and provide status updates to relevant internal departments.

Customs & Compliance

  • Ensure all imports comply with local and international customs laws and regulations.
  • Maintain accurate records for audits and regulatory requirements.
  • Apply for import licenses or certificates if needed.

Procurement & Inventory Planning

  • Raise and manage purchase orders with overseas suppliers in line with demand and

stock levels.

  • Monitor stock levels and reorder points to ensure product availability.
  • Coordinate with suppliers to confirm lead times and ensure on-time delivery of goods.

Demand Forecasting

  • Analyze historical sales data, seasonal trends, and upcoming promotions to forecast

product demand.

  • Work closely with the sales and planning teams to align supply with business needs.
  • Adjust forecasts and orders based on market trends and inventory performance.

Communication & Support

  • Coordinate with procurement, warehouse, and finance teams on incoming shipments.
  • Resolve delivery or documentation issues with suppliers and forwarders.

General Administration

  • Maintain accurate filing systems for all import and purchasing records.

EXPORT ADMIN

Export Documentation & Compliance

  • Prepare and process export documentation, including Commercial Invoices, Packing Lists,
  • Export Declarations, Certificates of Origin, and Bills of Lading.
  • Ensure that all shipments comply with international trade laws, export control regulations, and customer-specific requirements.
  • Liaise with chambers of commerce and government bodies for legalization or certification of export documents if needed.

Shipment Coordination

  • Arrange and book international transport with freight forwarders, couriers, and shipping lines.
  • Monitor and track shipments, providing timely updates to internal teams and customers.
  • Ensure correct export labeling, packaging, and documentation are in place to avoid customs delays.

Customer & Internal Communication

  • Serve as a point of contact for customers regarding shipping schedules, document queries, and delivery timelines.
  • Coordinate with sales, warehouse, and finance teams to ensure timely dispatch and invoicing.
  • Respond to customer inquiries about shipping status or documentation requirements.

Export Licensing & Recordkeeping

  • Apply for and manage export licenses when required (e.g., dual-use goods, controlled items).
  • Maintain accurate and auditable records of all export transactions in line with regulatory requirements.

General Administration & Support

  • Maintain accurate and organized records of all export documentation and correspondence.
  • Generate and issue export invoices and support finance with reconciliations or audits.

Job Type: Full-time

Pay: From Php18,000.00 per month

Benefits:

  • Company events
  • Employee discount

Ability to commute/relocate:

  • Pasig: Reliably commute or planning to relocate before starting work (Required)

Work Location: In person

  • Import & Export Admin

    1 week ago

    Pasig, National Capital Region, Philippines Laura's Food Products Corporation Full time

    About the role We are seeking an experienced Import & Export Admin to join the dynamic team at Laura's Food Products Corporation, based in Pasig City, Metro Manila. In this full-time role, you will be responsible for overseeing the efficient import and export operations of our company, ensuring compliance with all relevant regulations and...

  • Import & Export Specialist

    6 days ago

    Pasig, National Capital Region, Philippines Ajinochinmi Co., Inc. Full time

    Company: UCC UESHIMA COFFEE PHILIPPINESQualifications:Bachelor's Degree in Industrial Engineer, Supply Chain Management, Customs Administration or related field.With at least 1-2 year experience in import - export matters.Strong attention to details and accuracy in document preparation.Excellent in communication and interpersonal skills, with the ability to...

  • Import & Export Specialist

    1 week ago

    Pasig, National Capital Region, Philippines UCC Coffee PH Full time

    Qualifications:Bachelor's Degree in Industrial Engineer, Supply Chain Management, Customs Administration of related field.A licensed Customs BrokerWith at least 1 to 2 years experience in Import-Export mattersStrong attention to details and accuracy in document preparationExcellent in communication and interpersonal skills, with the ability to collaborate...

  • Mandarin-Speaking Warehouse

    6 days ago

    Pasig, National Capital Region, Philippines Telehive Corp Full time

    Job Overview:We are looking for a dedicated Mandarin-Speaking Warehouse & Administrative Specialist to support our growing e-commerce business in the Philippines. This role will serve as the key coordinator between Chinese management and the local warehouse team, ensuring smooth warehouse operations, administrative handling, and import/export processes. The...

  • Customs Declarant

    3 days ago

    Pasig, National Capital Region, Philippines San Miguel Integrated Logistics Services, Inc. Full time

    About UsSan Miguel Integrated Logistics Services, Inc. (SMILSI), is a subsidiary of San Miguel Corporation, is one of the Philippines' leading logistics companies that offers a full range of transportation and logistics services to meet the needs of modern businesses.About the roleResponsible for managing the import and export of goods, ensuring compliance...

  • Finance Assistant

    1 day ago

    Pasig, National Capital Region, Philippines Summer Technic Corp. Full time

    URGENT HIRING: FINANCE ASSISTANTLocation: Ortigas, PasigKey Responsibilities1. Organize and record import/export-related expenses2. Coordinate with the tax firm for monthly and annual declarations3. Handle client invoicing and supplier payments4. Prepare accurate monthly and annual profit reports5. Manage annual business license renewalsQualifications1....

  • Head of Admin and HR Administration

    1 day ago

    Pasig, National Capital Region, Philippines Azeus Systems Limited Full time

    RESPONSIBILITIESAdminDirect and oversee the Admin teamCollaborate with Management to identify and deliver the required administrative support for the organizationReview company policies, and recommend and develop company policies to increase efficiency in the workplace. Ensure compliance with company policies. Develop and maintain the handbook on policies...

  • Head of Admin and HR Administration

    1 week ago

    Pasig, National Capital Region, Philippines Azeus Systems Limited Full time

    RESPONSIBILITIES:AdminDirect and oversee the Admin teamCollaborate with Management to identify and deliver the required administrative support for the organizationReview company policies, and recommend and develop company policies to increase efficiency in the workplace. Ensure compliance with company policies. Develop and maintain the handbook on policies...

  • Head of Admin and HR Administration

    6 days ago

    Pasig, National Capital Region, Philippines Azeus Systems Limited Full time

    RESPONSIBILITIES:  Admin Direct and oversee the Admin team  Collaborate with Management to identify and deliver the required administrative support for the organization  Review company policies, and recommend and develop company policies to increase efficiency in the workplace. Ensure compliance with company policies. Develop and maintain the handbook on...

  • Head of Admin and HR Administration

    6 days ago

    Pasig, National Capital Region, Philippines Azeus Systems Limited Full time

    RESPONSIBILITIES: Admin Direct and oversee the Admin team  Collaborate with Management to identify and deliver the required administrative support for the organization  Review company policies, and recommend and develop company policies to increase efficiency in the workplace. Ensure compliance with company policies. Develop and maintain the handbook on...