Executive Assistant and Reporting Analyst

We're Hiring: Executive Assistant and Reporting Analyst

We are currently on the lookout for a Executive Assistant and Reporting Analyst to join our team at Cloudstaff, the #1 workplace everywhere

Role: Executive Assistant and Reporting Analyst

Work Arrangement: Work from Office

Location: Philippines - Angeles, Mabalacat, Ortigas, Makati

Schedule: Night shift

Job Description:

• Inbox Management
  
  • Take full ownership of the CFO and President's email inboxes.
  
  • Ensure Inbox Zero is maintained daily by triaging, organizing, and responding 
  
  to emails as appropriate.
  
  • Proactively filter out spam and irrelevant communications using rules, deny 
  
  entries in Fusemail and best practices.
  
  • Leave only emails that require direct executive attention or response.
  
  • Draft and send professional correspondence on behalf of the executives.
• Calendar & Scheduling
  
  • Manage complex calendars, including scheduling meetings, appointments, 
  
  and travel arrangements.
  
  • Anticipate scheduling conflicts and proactively resolve them.
• Communication & Coordination
  
  • Act as the primary liaison between the executives and internal/external 
  
  stakeholders.
  
  • Prepare and review communications, presentations, and reports for executive 
  
  meetings.
  
  • Coordinate logistics for meetings, conferences, and events, including venue 
  
  selection and materials preparation.
• Administrative Support
  
  • Create, maintain and organize confidential files and ensure the integrity of 
  
  sensitive information.
  
  • Monitor and prioritize incoming requests, ensuring timely follow-up and 
  
  resolution.
  
  • Assist with special projects and perform research to support executive 
  
  initiatives.
• IT Support
  
  • Manage IT Support Cases and Salesforce development coordination. 
  
  • Build reports using Power BI and similar. 
  
  • Sage 100 and Salesforce updates.
• Performs all other duties as assigned.

Qualification and requirements:

To perform this job successfully, an individual must be able to perform each essential duty 

satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or 

ability required. Reasonable accommodations may be made to enable individuals with 

disabilities to perform the essential functions.

• Education and/or Experience - High School Diploma (or GED or High School Equivalence 
  
  Certificate) Ex: High School Diploma (or GED or High School Equivalence Certificate); 
  
  Bachelors degree preferred, two or more years commercial electrical experience; or 
  
  equivalent combination of education and experience.
• Language Skills – Ability to read, analyze, and interpret common scientific and technical 
  
  journals, financial reports, and legal documents. Ability to respond to common inquiries 
  
  or complaints from customers, regulatory agencies, or members of the business 
  
  community. Ability to effectively present information to management, public groups, 
  
  and/or board of directors. Ability to interact clearly and effectively, in both written and
  
  oral communication, with supervisor, clients, staff, vendors, etc.
• Mathematical Skills – Ability to apply concepts such as fractions, percentages, ratios, 
  
  and proportions to practicalsituations.
  
  Computer Skills - To perform this job successfully, an individual should be proficient in 
  
  personal computer skills including electronic mail, record keeping, routine database 
  
  activity, word processing, spreadsheet, graphics, etc.

Non-negotiable skills & requirements:

• Working knowledge of Power BI for data visualization and executive dashboards.

• Experience using Sage 100 for financial or operational support.

• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Excellent organizational and multitasking abilities with a keen attention to detail.

• Outstanding verbal and written communication skills.

Perks & Benefits (Work From Office/Hybrid):

• Comprehensive health and life insurance on your 16th day of employment, covering 1 free dependent on the 16th day of employment
• Flexible leave credits which may be used for vacation, emergency and sick leaves
• Superb and exciting Mid-Year Parties – with items to give away and cash prizes
• Endless opportunities for career advancement
• Exclusive ATM inside the office for employee's convenience
• Annual Performance Review with Salary Increase
• We set you up for success with a company-provided PC/Laptop and fiber internet connection
• Look forward to weekly office perks for work from office staff – Free Coffee, Meals and Beer Fridays
• Top notch workplace with first class VIP lounge and game rooms
• Child friendly spaces to cater to the needs of employees with children, enhancing work-life balance
• Participate and join our CS Social Clubs and Special Interest Groups to connect with colleagues
• International career growth and connections
• Unlimited cash incentives for hired referrals
• Mental Wellness Employee Assistance program through Lifeworks
• In-house psychiatrist available to support employees' well-being
• Become part of the Employee Share Units program
• Cloudstaff Dream Points - To be used for bidding useful items like appliances, kitchenettes etc.

Cloudstaff : Build Your Career, Anywhere

Established in 2005, Cloudstaff is a leading outsourcing company that empowers businesses to thrive through smarter talent solutions. We're passionate about creating a work environment that fosters your professional growth and overall well-being.

Why Cloudstaff is the #1 Workplace?

• Award-winning Culture: We're committed to building the #1 Workplace Everywhere, with a proven track record of staff engagement initiatives and industry recognition

• Invest in You: We support your development through comprehensive training programs, mentoring and opportunities for career advancement

• Thrive as an Individual: We offer a strong work-life balance with flexible schedules, meaningful perks and a collaborative team environment.

**To become a priority applicant, please share a 1-2 minute video introduction detailing you experience in this specific role. You can upload your video to the CSJobs platforms. Please use a clean, distraction-free background and speak clearly and articulately.**