Admin Assistant

7 days ago

Makati City, National Capital Region, Philippines The VITO Group Full time ₱250,000 - ₱350,000 per year

Responsibilities:

  1. Client Interaction: Answering and directing phone calls, scheduling client appointments, and providing initial assistance to clients visiting the office.

  2. Document Preparation: Drafting and formatting legal documents, correspondence, and reports. Proofreading and editing documents for accuracy and completeness.

  3. Filing and Records Management: Organizing and maintaining legal files, both electronic and paper records. Ensuring files are up-to-date and easily accessible.

  4. Calendar Management: Scheduling meetings, court dates, and appointments for attorneys. Managing attorney calendars and reminding them of upcoming deadlines.

  5. Billing and Expense Management: Assisting with billing processes, including preparing invoices, tracking billable hours, and following up on client payments. Managing attorney expense reports.

  6. Legal Research Support: Conducting basic legal research using online databases and resources under attorney supervision.

  7. Office Management: Ordering and maintaining office supplies, coordinating office maintenance and repairs, and ensuring office equipment is in working order.

  8. Correspondence: Handling incoming and outgoing mail, emails, and faxes. Distributing correspondence to appropriate parties and responding to routine inquiries.

  9. Team Support: Assisting other administrative staff and legal assistants as needed. Collaborating with attorneys and legal assistants on various projects and tasks.

  10. Confidentiality: Maintaining strict confidentiality of client information and sensitive legal matters.

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