Office Secretary

22 hours ago

Taguig, National Capital Region, Philippines Project One Studio Full time $40,000 - $80,000 per year
  • Manage and maintain executive calendars, including scheduling meetings, appointments, and travel.
  • Prepare and edit correspondence, communications, presentations, and other documents.
  • Coordinate travel arrangements and itineraries, ensuring cost-effectiveness and time efficiency. Act as a liaison between the executive and internal/external stakeholders.
  • Handle confidential information with integrity and discretion.
  • Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
  • Track and manage expense reports, reimbursements, and office budgets as required.
  • Assist in the preparation of reports, proposals, and special projects.
  • Support the executive in personal tasks, as needed (if applicable).
  • Maintain filing systems, contact databases, and other administrative tools.
  • Anticipate the needs of the executive to proactively address issues before they arise.

Qualification

  • Proven experience as an Executive Assistant, Personal Assistant, or similar role.
  • Bachelor's degree preferred; additional qualifications in office administration or management are a plus.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); familiarity with project management or scheduling software is a plus.
  • Strong organizational and time management skills.
  • Ability to multitask and prioritize tasks in a dynamic environment.
  • High level of professionalism and discretion.
  • Detail-oriented and proactive.

Job Type:

  • Full-time

Job Type: Full-time

Benefits:

  • Paid training

Work Location: In person

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