Assistant of the Corporate Secretary

1 day ago

Mandaluyong City, National Capital Region, Philippines Bank of Commerce (Philippines) Full time ₱900,000 - ₱1,200,000 per year

JOB SUMMARY

The Assistant of the Corporate Secretary is responsible for the achievement of effective and efficient performance of the official functions of the Corporate Secretary to the Board of Directors of the Bank with strict adherence to the mission, vision and specific business objectives of the Bank, such that no surprises come upon the organization.

JOB DESCRIPTION

  • Ensure that all the sessions and meetings of the Board of Directors and all Board Committees are timely scheduled and held, complying with notice requirements;
  • Oversees all administrative arrangements/ requirements relating to the receipt, collation and dissemination of all materials/information on the matters in each Agenda that the Directors need for Executive Committee (ExCom) & Board review and decision.
  • Accurately record all the votes and the minutes of all proceedings in the Bank's Corporate Books kept for that purpose and precisely document and ensure that entries in the Stock & Transfer Book and Stocks Certificate Book correspond.
  • Closely coordinate to ensure timely compliance on government and regulatory agencies on reportorial requirements (BSP, SEC, BIR, PDIC, etc.) with the following departments: Office of the Compliance Officer, Office of the Chief Finance Officer, Legal Management Services Group, Human Resource Dev't. & Mgmt. Group
  • Oversees "chopping" of matters taken up in the Executive Committee and Board Meetings, as well as the information-feedback mechanism to ensure cascade to groups concerned (Bank's Account Management, CBGs and Marketing & Sales Groups) of appropriate information as authorized and directed by the Board of Directors/Office of the President.
  • Closely coordinate with the Bank's Committees (ManCom, CreCom, ALCom, ICAAP, CAPEX, AMLA, IT Steering Com) on matters relating to ExCom and the Board.
  • Assists in the development and recommends the implementation of all necessary systems and policies/procedures to ensure that the Board and its Committees' processes operate effectively.
  • Facilitate review and finalization of ExCom and Board Meeting Minutes.
  • Drafts, reviews, evaluate and recommend opinion in relation to matters referred by Legal Management Services Group (LMSG).
  • Pre-clear documentation requirements prior to the Corporate Secretary Secretary's signature.
  • Ensures compliance by the department's personnel with set standards and policies in the performance of the department's functions;
  • Drafts and/or reviews required reports to management;
  • Sits as resource persons in assigned bank committees;
  • Performs other related functions that may be assigned by the Corporate Secretary.

JOB QUALIFICATION

  • Must have an experience in taking minutes of meetings
  • Must have an experience in transactions with SEC, PSE, and BSP (e.g., submission of regulatory reports)
  • Must have a knowledge with the Revised Corporation Code, PSE Disclosure Rules, and relevant SEC rules and regulations for publicly listed companies

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