Procurement Assistant

5 days ago

Taguig, National Capital Region, Philippines DigiPlus Interactive Corp. Full time

About DigiPlus Interactive Corp.

DigiPlus Interactive Corp. pioneered digital entertainment in the Philippines. It introduced leading platforms BingoPlus and ArenaPlus, widely known for their engaging experiences in interactive gaming and sports entertainment. DigiPlus also operates GameZone, with more to come. For more information, visit

Job Summary:

The Procurement Assistant (Payables) is responsible for ensuring the accurate and timely processing of payments to vendors and suppliers. This role involves verifying invoices, preparing payment runs, and maintaining meticulous records. The individual will work closely with the Accounts Payable team to contribute to the smooth and efficient operation of the payables function.

Key Responsibilities:

  1. Invoice Processing:

  2. Receive and organize vendor invoices (electronic and paper).

  3. Verify invoices against purchase orders, receipts, and contracts, ensuring pricing, quantities, and terms accuracy.
  4. Code invoices with appropriate general ledger accounts.
  5. Resolve discrepancies with vendors, the purchasing department, or other relevant parties.

  6. Payment Preparation:

  7. Prepare payment batches for review and approval, ensuring accuracy and compliance with company policies.

  8. Utilize various payment methods (e.g., LARK, ERP system).
  9. Generate payment files

  10. Payment Runs & Reconciliation:

  11. Execute payment runs according to established schedules.

  12. Reconcile payment reports with vendors and internal records.
  13. Investigate and resolve payment discrepancies.
  14. Track payment statuses and follow up on outstanding items.

  15. Vendor Management:

  16. Maintain accurate vendor records, including contact information, payment terms, and banking details.

  17. Handle vendor inquiries regarding payment status.
  18. Assist with vendor onboarding and maintenance of vendor databases.

  19. Documentation & Record Keeping:

  20. Maintain organized and accurate records of all payments, invoices, and supporting documentation.

  21. Ensure compliance with internal controls and audit requirements.
  22. Assist with year-end audits by providing necessary information.

  23. System Utilization:

  24. Proficiency in using the company's accounting software (e.g., ERP, AP system).

  25. Continuously learn and adapt to new software and technologies.

  26. Process Improvement:

  27. Identify areas for process improvement and efficiency gains.

  28. Contribute to the development and implementation of best practices for accounts payable.
  29. Stay updated on industry trends and best practices in payment processing.

Qualifications:

  • Education: Associate's or Bachelor's degree in accounting, finance, or a related field preferred.
  • Experience: Fresh Graduate or with 1-3 years of experience in accounts payable or payment processing, with a focus on payables

Skills:

  • Technical Skills:

  • Strong understanding of accounting principles and payables processes.

  • Proficiency in using accounting software and payment processing platforms.
  • Good working knowledge of Microsoft Office Suite (Excel, Word, Outlook)

  • Soft Skills:

  • High level of accuracy and attention to detail.

  • Strong organizational and time management skills.
  • Excellent communication and interpersonal skills.
  • Ability to prioritize tasks and meet deadlines.
  • Problem-solving and analytical skills.
  • Ability to work independently and as part of a team.
  • Strong ethical standards and integrity.

  • Other:

  • Must be able to maintain confidentiality of sensitive financial information.

  • Maybe required to work extended hours during month-end close or peak season

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