Financial Operations Specialist

Remote Financial Operations Specialist (Full-Time VA – Philippines)

Own the Financial Engine at Property Rush

Be the Guardian of Our Numbers, Cash Flow, and Clarity

Are you an elite-level bookkeeper with CFO-level instincts? Do you thrive in building financial systems, forecasting cash flow, and producing clean, accurate books every single month? Are you the kind of person who finds errors before anyone else even sees the numbers?

If spreadsheets, reconciliations, and financial clarity are your love language — we want you.

We're hiring a Full-Time Financial Operations Specialist (Remote) who will oversee the entire financial heartbeat of Property Rush. You'll manage the books, own month-end close, produce financial statements, keep cash flow predictable, protect margins, and give leadership the clean data needed to make informed decisions.

This is a role for someone who is reliable, disciplined, detail-obsessed, and hungry for growth inside a fast-paced real estate company. This is not data-entry bookkeeping. This is high-ownership financial leadership

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Why You'll Love This Role

Own the Financial Engine

You'll run our entire financial workflow — from reconciliations to reporting to forecasting.

Be a Strategic Partner

You'll work directly with the CEO and senior leadership team (SLT) to ensure our numbers tell the truth and support growth.

Build the Systems That Scale Us

You'll refine bookkeeping processes, automate workflows, and implement smarter financial controls.

Make a True Impact

When our numbers are tight, our business grows — and you'll be at the center of that growth.

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What You'll Do

20% – BIG ROCKS (Critical Financial Responsibilities)

These are the highest-level, do-first, mission-critical responsibilities:

Month-End Close (Complete Within 10 Days)

• Reconcile all accounts (cash, credit cards, loans, AR/AP, escrow, deposits).

• Generate accurate monthly financial statements (P&L, Balance Sheet, Cash Flow).

• Deliver clean, final books to leadership every month.

Cash Flow Forecasting (12-Month Rolling)

• Maintain a real-time cash flow forecasting spreadsheet.

• Track all upcoming obligations and expected income.

• Keep forecast accuracy within 5% variance month over month.

• Plot all contractor invoices, recurring expenses, and property obligations before payment approval.

Budgeting & Reporting

• Help build and maintain annual budget.

• Produce monthly variance reports (budget vs actual).

• Flag overspending, slow payers, or margin compression before it becomes a problem.

Compliance & Tax Prep Support

• Maintain clean books for CPA review.

• Track 1099 vendors, reconcile receipts, and prepare files for tax season.

• Ensure real estate–specific compliance (security deposits, escrow tracking, PM fees, rehab costs).

Process Improvement

• Build scalable bookkeeping systems.

• Automate workflows inside QuickBooks / Xero / Google Sheets.

• Improve accuracy and reduce manual entries.

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80% – DAILY & WEEKLY FINANCIAL OPERATIONS

These are recurring tasks that keep our financial engine running:

Accounts Payable

• Process vendor invoices.

• Verify job-cost accuracy for property rehabs.

• Ensure 100% on-time payments.

Accounts Receivable

• Track incoming rents, investor payments, loan payments, and revenue.

• Follow up on late payments with professionalism.

Payroll & Contractor Payments

• Prepare payroll reports for U.S. processor.

• Track hours, reimbursements, and recurring contractor fees.

Property-Level Bookkeeping

• Track rehab budgets, cost overruns, and job costing by line item.

• Reconcile utility bills, rent rolls, deposits, escrows.

Financial Organization

• Maintain organized digital filing for statements, invoices, and documents.

• Keep leadership's financial dashboard updated weekly.

Weekly/Monthly Reporting

• Weekly cash position update.

• Weekly AR/AP status.

• Weekly/Monthly KPI dashboard.

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KPIs (Key Performance Indicators)

These metrics define success in this role:

Month-End Close Completed by Day 10

100% on-time delivery every month.

Financial Accuracy – Zero Material Errors

Books must tie out to the penny — consistently.

Cash Flow Forecast Accuracy

Maintain ≤ 5% variance between forecasted vs. actual cash flow.

100% On-Time Vendor Payments

No late payments without prior approval

Clean Books for CPA Review

No major findings or issues during annual tax prep or audits.

Cost Savings Identified & Executed

Help us lower expenses and improve margins every single quarter.

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You're a Fit If You…

• Are detail-obsessed and take pride in accuracy.

• Love creating order, clarity, and clean numbers.

• Work fast, independently, and don't need daily supervision.

• Think like a controller, not a clerk — you see the big picture.

• Can manage multiple entities (LLCs, flips, rentals, PM).

• Understand real estate bookkeeping (ideal, but not required if you learn fast).

• Are hungry, humble, proactive, and solution-oriented.

• Want long-term, stable, full-time work.

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Skills & Requirements

• 3+ years bookkeeping/accounting experience (real estate preferred).

• Strong QuickBooks Online or Xero experience.

• Strong Excel/Google Sheets skills (pivot tables, formulas, formatting).

• Experience with AP/AR, reconciliations, and financial reporting.

• Fluent English (written and verbal).

• Reliable computer + internet.

• Ability to work U.S. hours (EST preferred).

• Experience with multi-entity bookkeeping is a major plus.

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Perks & Benefits

• Full-time, long-term remote role.

• Work directly with the CEO and SLT

• Growth path toward Finance Manager / Controller.

• Paid time off + paid PH holidays.

• Access to training & development resources.

• Stable, meaningful role inside a mission-driven U.S. real estate company.

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Why Join Property Rush?

We're a fast-growing real estate investment and property management company focused on stewardship, integrity, and growth (S.I.G.). Our mission is to provide affordable, quality housing while building a thriving business and strong investment community.

If you want to join a team that values accuracy, excellence, and continuous improvement — you'll feel at home here.

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Ready to Lead Our Financial Systems?

If you're a meticulous bookkeeper who can think strategically and deliver clean books every month, we'd love to meet you.

Apply now and help us scale with confidence.

• Culture Index:

• Criteria Corp aka Personality Assessment:

Job Type: Full-time

Benefits:

• Opportunities for promotion
• Pay raise
• Work from home

Application Question(s):

• Have you completed the Culture Index Survey? (We will only process applicants who have completed this)
• Have you completed the Criteria Corp aka Personality Assessment? (We will only process applicants who have completed this)

Work Location: Remote