ement Specialist

Job Description
Position Overview
The position for Junior Procurement Specialist is responsible for assisting with the procurement process, including contract management, contract negotiation and preparation of purchase orders.

Responsibilities
Operational

• To maintain clear records and ensure all procurement documentation is up to date and organized.
• Provide support in the maintenance and review of Procurement applications and administrative procedures.
• Maintain and update procurement records and generate reports on procurement and contracts.
• Research suppliers of goods and services
• Gather quotes, proposals, and purchase terms and conditions
• Spend analysis.
• Execute the purchase of goods or services approved by management
• Track inventory and submit purchase orders as needed

Procurement & Tender Management

• Work across departments to ensure that procurement is involved in all purchases
• Ensure an effective, timely, and consistent administrative support is provided.
• Provide and co-ordinate all Procurement related administrative duties across Procurement which may include, arranging meetings, taking notes, preparing agendas, assisting with formal tenders etc.

Contract Management

• Identify and store existing contracts.
• Assisting with the completion of contracts as required.
• Assist with key information on the renewal of service contracts.
• Review and monitor software license count per contract.
• Provide procurement support in by maintaining new procurements, uploading tender documentation, management of the process on the system as required including clarifications and correspondence with the tenderers.
• Collate, review, and distribute management information to enable Procurement to fulfil obligations with partner and third-party organizations.
• Ad Hoc projects and requests as needed

Competencies

• Technical knowledge and commercial acumen
• Demonstrate analytical and problem solving skills in your approach to work
• Communication
• Sound Decision Making
• Drive for results
• Innovation
• Reliable

Qualifications

• Bachelor degree in Business Administration, Finance or related field
• 2-5 years experience in procurement, purchasing or supply chain roles
• Strong negotiation and analytical skills
• Proficiency with procurement systems and tools (e.g. Oracle)
• Excellent organizational and multitasking abilities
• Good understanding of contract law and procurement best practices
• Strong interpersonal and communication skills.
• Procurement certified is an advantage
• Familiarity with international sourcing and logistics