Freight Impex Coordinator

4 days ago

Davao City, Davao, Philippines Manila International Freight Forwarder Inc. Full time ₱13,000 - ₱14,000 per year

  1. Monitors all pre-alerts. Respond to email of agents abroad to confirm receipts of pre-alert.

  2. Ensure that the Import/Export Pre alert documents have an approved quotation.

  3. Ensure that all import/export shipments are given project numbers and encoded in SWIVEL correctly.

  4. Monitor arrival and ensure to forward to Manifest Specialist: the import files for manifest lodgment.

  5. Assigns shipment to sub-contracted customs brokers based on pre-approved policy or as directed by his/her Immediate Superior.

  6. Ensure to send all pre-alerts prior to vessel arrival to concerned MIFFI Branch Office/Nominated broker and Consignee.

  7. Ensure that the Daily Cargo Status Report are updated everyday.

  8. Coordinate with agents, shippers and consignee for needed documents and special instruction for releasing including but not limited to Certificate of Importation (CI), packing list (P/L), lnvoice (I/V).

  9. Responsible for the activities concerning the processing/documentation of all import/export shipments.

  10. Answer all customer inquiries in accordance with the Customer service policy standard.

  11. Ensure that all forwarders debit note was received (1) day from the date of cargo arrival.

  12. Reviews ensure that computation of cash advance from Broker are correct and secure approval of cash advance from MIFFI Officer, if in case MIFFI Coordinator request or Cash Advance/Payment, must be responsible in pick up receipts, liquidating on time & sending receipts to all Clients or MIFFI Actg./Operations for safekeeping.

  13. Ensure proper turn-over the check deposit slip sent by MIFFI treasury to assigned broker.

  14. Coordinate with the trucking department for inland transportation requirement or the shipment thru booking in Trucking system & send email advise as well.

  15. Ensures smooth coordination with trucking team and brokerage team.

  16. Monitors status of shipment until the delivery to the consignee warehouse.

  17. Sends Proof of Delivery (POD) to agent and shipper.

  18. Send update to clients, agents, shipper and consignee regarding recent changes in sea import releasing.

  19. For Breakbulk shipments, send arrival notice to consignee on or before arrival schedule.

  20. Prepare List of Breakbulk shipments under Logisteed Group and submit to billing staff for invoices purposes.

  21. Prepare monthly production report and PSB production report.

  22. Meet KPI as per company SOP.

  23. Check 3rd party billings according to quotations/buying rate.

  24. Prepare profit and loss sheet, encode cost and selling rates to SWIVEL, secure approval from superior for final checking and later on once approved proceed submission to Billing Team for printing or invoices.

  25. Prepares Cover Slip for Billing Instruction like email address of the recipients of Billings for reference of Billing Team.

  26. Maintain Good customer service and avoid customer Complaints.

  27. Forward Subcon/Suppliers Invoices to Accounting Dept. for payment processing.

  28. Support Fieldworks related to shipments.

  29. Perform all other tasks as required by superiors that maybe assigned from time to time .

Job Type: Full-time

Pay: Php13, Php14,000.00 per month

Benefits:

  • Additional leave
  • Company events
  • Health insurance
  • Life insurance
  • Opportunities for promotion
  • Paid training
  • Pay raise
  • Promotion to permanent employee

Work Location: In person

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