Junior Admin Associate

4 days ago

Ortigas Metro Manila, Philippines Cathay Land, Inc. Full time ₱250,000 - ₱500,000 per year

I. Office Management and Support:

  • Assist with general office tasks such as monitoring office supplies and cleaning supplies of the company ensuring a clean and organized work environment.
  • Process and monitor billing & insurance expenses of the company.
  • Perform data entry tasks and maintain accurate records and filing systems.
  • Maintain an organized and efficient electronic and physical filing system.

II. Scheduling & Coordination:

  • Coordinate logistics for events or meetings arranging refreshments and preparing vehicle arrangement and other related materials if necessary.
  • Coordinate with messenger/utilities for tasks to be accomplish.
  • Coordinate and manage car bookings with requester and drivers.

III. Documentation & Filing:

  • Organize and maintain physical and digital filing systems.
  • Assist with document preparation, scanning, and photocopying.
  • Ensure proper labeling and archiving of records for easy retrieval.
  • Secure and safeguard confidential company documents.

IV. General Administration:

  • Provide reception coverage as needed, greeting visitors and directing them appropriately.
  • Provide general administrative support to senior staff and managers, including report preparation, research, and other tasks as assigned.
  • Maintain a high level of confidentiality and discretion regarding sensitive information.
  • Troubleshoot basic office equipment issues (e.g., printer, copier) and liaise with IT support when necessary.
  • Assist with coordinating events, team activities, and other office functions.
  • Support the preparation and formatting of presentations and meeting agendas.

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