Finance & Admin Associate

18 hours ago

Palanan Metro Manila, Philippines RTPE Digital Inc. Full time ₱30,000 - ₱60,000 per year

Job Summary:

The Finance and Admin Associate is responsible for supporting the financial and administrative operations of the company. This role ensures accurate financial transaction processing, compliance with government regulations, collaboration with internal teams and external accountants, and maintaining an organized and efficient office environment. The ideal candidate is detail-oriented, proactive, and capable of managing multiple responsibilities in a fast-paced setting.

Key Responsibilities:1. Financial Management

Transaction Processing

  • Record and process all financial transactions accurately and on time.
  • Ensure 100% accuracy in transaction entries to avoid discrepancies (KPI-aligned).
  • Comply with internal financial policies and external regulatory standards.

Accounts Payable and Receivable

  • Handle invoicing, billing, collections, and payment processing.
  • Reconcile accounts and address any discrepancies promptly.

Cash Flow Management

  • Monitor daily cash flow and ensure sufficient liquidity.
  • Maintain zero backlog and prepare cash flow forecasts for planning.

Budgeting and Forecasting

  • Assist in the creation and management of departmental and company budgets.
  • Monitor budget performance and report on variances.

Financial Reporting

  • Prepare accurate monthly and annual financial reports (balance sheet, income statement, cash flow).
  • Ensure all reports are submitted on time to relevant stakeholders.

Expense Management

  • Track, review, and process company expenses and reimbursements.
  • Reconcile petty cash and liquidations within deadlines, ensuring complete documentation.

2. Administrative Support

Office Management

  • Manage daily office operations and maintain supplies and equipment.
  • Ensure a clean, functional, and organized work environment.

Documentation and Filing

  • Maintain complete and up-to-date physical and electronic financial records.
  • Archive documents following compliance and audit requirements.

3. Policy and Compliance

Government Compliance

  • Ensure accurate and timely submission of monthly reports to BIR.
  • Maintain full compliance with SSS, PhilHealth, and Pag-IBIG regulations.
  • Monitor changes in tax laws and government regulations and ensure implementation.

Internal Policies

  • Assist in creating and implementing finance and admin-related policies and procedures.
  • Ensure strict adherence to internal control systems.

4. Collaboration and Coordination

With External Accountants

  • Provide documentation and support for audits, tax filings, and reviews.
  • Act as the point of contact for third-party financial audits.

With Internal Teams

  • Work closely with cross-functional departments to support financial and admin needs.
  • Coordinate with vendors and service providers for required support.

5. Customer Service and Support

Client Relations

  • Maintain professional and positive relationships with clients.
  • Address financial queries and resolve issues within 24 hours (KPI-aligned).

Support Services

  • Assist in organizing meetings, events, and travel arrangements.
  • Provide general administrative support to other departments.

6. Continuous Improvement

Process Enhancement

  • Recommend and implement improvements in financial and administrative processes.
  • Support digitalization and automation efforts where applicable.

Professional Development

  • Participate in training to stay current with trends and practices in finance and administration.

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