Purchasing Specialist

24 hours ago

Paranaque City, Calabarzon, Philippines PhiLux, Inc. Full time ₱35,000 - ₱45,000 per year

Job Overview:

The Purchasing Specialist will be responsible for the procurement of materials and importation processes. This role includes the preparation of reports, renewal of regulatory permits (DENR, Bureau of Customs, Bureau of Plant, and other agencies), and coordination with internal and external stakeholders.

Duties and Responsibilities:

Procurement

  • Manage the end-to-end purchasing process for indent and indirect materials
  • Source, evaluate, and purchase materials in line with company requirements and quality standards.
  • Evaluate and negotiate with suppliers for best pricing, payment terms, and delivery timelines
  • Ensure timely and accurate placement of purchase orders and monitor delivery schedules
  • Provide Accounts Payable Officer with appropriate documentation to facilitate payment and assist in resolving purchasing/invoicing discrepancies
  • Coordinate with warehousing, accounting, R&D, and other departments to ensure smooth procurement process

Importation and Export

  • Coordinate importation activities, ensuring compliance with regulatory and customs requirements
  • Liaise with brokers, forwarders and government agencies to secure necessary documentation
  • Prepare for future handling of export transactions, including documentation and coordination with freight forwarders.

Regulatory Compliance and Permits

  • Prepare and submit reports and renewal applications for required permits and licenses to Bureau of Plant, DENR, and Bureau of Customs
  • Ensure all transactions adhere to local and international trade regulations
  • Reporting and Analysis
  • Maintain accurate records of purchases, importation documents, and permit renewals

Other tasks and responsibilities

  • Supports special client projects when required or needed
  • Local supply sourcing and ordering as assigned
  • Elevates problems and issues in a timely manner and provides recommendations
  • Performs tasks that may be assigned by management
  • Generate reports on purchasing activities, costs, lead time, and supplier performance reports
  • Monitor procurement KPIs and identify opportunities for cost savings and process improvements

Qualifications:

  • Bachelor's degree in business, supply chain management, or related field
  • Minimum of 2-3 years of relevant experience in procurement and import purchasing. Export experience is a plus.
  • Proven work experience as Import Export Purchasing Officer
  • Knowledge of international trade regulations and customs compliance
  • Strong organizational and time management skills
  • Excellent communication and negotiation skills
  • Proficiency in Google Workspace
  • Good knowledge of procurement processes, supplier negotiation, and contract management
  • Basic understanding of import/export regulations and documentation requirements
  • Impeccable time management
  • Strategic and analytical thinking

Job Type: Full-time

Pay: Php35, Php45,000.00 per month

Benefits:

  • Company events
  • Employee discount
  • Free parking
  • Health insurance
  • On-site parking
  • Paid training
  • Pay raise
  • Promotion to permanent employee

Experience:

  • Import and Export: 2 years (Required)

Location:

  • Parañaque (Required)

Work Location: In person

Expected Start Date: 09/01/2025

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