Executive Assistant

5 days ago

Makati City, National Capital Region, Philippines Elev8 Holdings Inc. Full time ₱720,000 - ₱1,080,000 per year

Office Assistant duties are to support he OCEO in the day-to-day operations of holdings/family office and streamline processes. This role combines administrative excellence with operational and financial insight, ensuring smooth and efficient support to the executive leadership.

DUTIES, RESPONSBILITIES & OUTPUTS

Executive and Operational Support

  • Coordinate and monitor project across subsidiaries and investments
  • Coordinate and monitor personal financial matters, including cash flow tracking, insurance renewals, tax filings and investment summaries
  • Maintain comprehensive records of family assets, real estate, trusts, and corporate structures- .
  • Organize and maintain confidential documentation, including wills, trusts, and succession plans.
  • Liaise with service providers, legal counsel, bankers and internal teams to facilitate business activities.
  • Coordinate internal and external communications to ensure brand consistency and timely response
  • Continuously improve administrative process and workflows for efficiency.
  • Provide support to board members and senior executives as directed by the CEO.

Finance and Account Support

  • Assist in preparation of financial reports, budget and expense tracking
  • Supports the preparation of investment summaries, financial dashboards, and reports for executive review
  • Coordinate with accounting team for reconciliation, audits and document submission
  • Review financial documents for accuracy before executive approval
  • Help manage cash flow tracking, bank liaison and financial records maintenance.

Family Office Operations

  • Manage and coordinate personal and corporate related matters, ensuring its seamless handling such as but --not limited to scheduling, vendor management and asset maintenance.
  • Support philanthropy initiatives, including documentation, donor communications and project tracking
  • Oversee and manager special projects, asset records, and trust related documentation.
  • Ensure timely compliance with regulatory filling, tax obligations and other reporting obligations
  • Prepare correspondence, reports, and presentations on family office matters.
  • Schedule, coordinate and track development pathways for heirs ensuring alignment with family governance and succession plan.

Qualification and Requirements

  • Bachelor's degree in Accounting, Finance, Business Administration, or related field
  • Prior experience in holdings company or family office environment is preferred.
  • Basic knowledge in Microsoft Office Suite
  • Exceptional Organizational, Problem Solving and Multi-tasking abilities
  • Excellent communication and interpersonal skills

SALARY RANGE : 18,000-25,000

  • Executive Assistant

    1 week ago

    Makati City, National Capital Region, Philippines TalentHero Full time ₱70,000 - ₱120,000 per year

    Executive Assistant (remote + thrice-a-month reporting to Makati office) )Overview:We are on the lookout for a highly organized and detail-oriented Executive Assistant who thrives in Excel and can provide critical support to a senior executive. This role requires a proactive individual who can take work off the executive's plate, manage priorities, and...

  • Executive Assistant

    23 hours ago

    Makati City, National Capital Region, Philippines REYES TACANDONG & CO. Full time $104,000 - $130,878 per year

    Job Title: Executive AssistantJob Overview:We are seeking a highly organized, proactive, and resourceful individual to join our team as an Executive Assistant. In this key role, you will provide comprehensive administrative support to our leadership team, ensuring smooth operations and enabling our executives to focus on strategic...

  • Executive Assistant

    23 hours ago

    Makati City, National Capital Region, Philippines Reyes Tacandong & Co. Full time ₱900,000 - ₱1,200,000 per year

    Job Title:Executive AssistantCompany: Reyes Tacandong & Co.Job Type: Full-TimeWork Set-Up: OnsiteLocation: Makati CityJob Overview:We are seeking a highly organized, proactive, and resourceful individual to join our team as an Executive Assistant. In this key role, you will provide comprehensive administrative support to our leadership team, ensuring smooth...

  • Executive Assistant

    2 weeks ago

    Makati City, National Capital Region, Philippines Glints Full time

    Must have an experience working in ExpatSalary Range: Php 60,000-Php 65,000Must be comfortable in accepting 18-month contractRESPONSIBILITIESExecutive Assistant – Calendar Management and Meeting LogisticsProvides calendar management support based on business and executive needs, ensuring integrity and confidentiality.Exercises priority and awareness for...

  • Executive Assistant

    2 weeks ago

    Makati City, National Capital Region, Philippines Icon Executive Search Asia Full time ₱270,000 - ₱320,000 per year

    Qualifications:Fresh Grad- accountancy graduateif not CPA- at least 3 to 5 years of PA experienceKey Responsibilities:Strong mathematical and analytical skills with the ability to interpret data and provide accurate insights.Excellent problem-solving abilities, with a track record of identifying issues and implementing effective solutions.Demonstrates sound...

  • Executive Assistant

    2 weeks ago

    Makati City, National Capital Region, Philippines Century Peak Corporation Full time $104,000 - $130,878 per year

    Job Summary:We are seeking a highly organized, proactive, and detail-oriented Executive Assistant (EA) to support our Executive Vice President (EVP). The ideal candidate will be a strategic partner, managing administrative duties, optimizing the EVP's time, and ensuring seamless execution of day-to-day operations. This role requires a high degree of...

  • Executive Assistant

    23 hours ago

    Makati City, National Capital Region, Philippines The CORE Clinic- Center for Optimum Rejuvenation Full time ₱300,000 per year

    Position OverviewThe Executive Assistant provides high-level administrative and organizational support to executive. This role ensures smooth day-to-day operations by managing schedules, communications, documentation, and special projects. The Executive Assistant serves as a trusted liaison between the executive, internal teams, and external partners.Key...

  • Executive Assistant

    2 weeks ago

    Makati City, National Capital Region, Philippines TRND Marketing Full time ₱18,000 - ₱25,000 per year

    wetrnd. is looking for a driven and detail-oriented Executive Assistant to provide top-level administrative support to our executive team. If you're organized, proactive, and can thrive in a fast-paced environment, we'd love to meet youMain Responsibilities1. Administrative Support:Manage and maintain executive schedules, including appointments, meetings,...

  • Executive Assistant

    23 hours ago

    Makati City, National Capital Region, Philippines Reyes Tacandong & Co. Full time ₱120,000 - ₱180,000 per year

    Job Overview:We are seeking a highly organized, proactive, and resourceful individual to join our team as an Executive Assistant. In this key role, you will provide comprehensive administrative support to our leadership team, ensuring smooth operations and enabling our executives to focus on strategic initiatives.Responsibilities:A. SUMMARY OF...

  • Executive Assistant

    3 weeks ago

    Makati City, National Capital Region, Philippines Cagayan State University Full time

    Job Description DetailsThe Executive Assistant provides personal, secretarial, and administrative support to partners and other top-level executives.Primary Duties & ResponsibilitiesDrafts and finalizes proposals, reports, and lettersSchedules meetings for immediate superiorsMonitors e-mails of immediate superior and ensure that urgent matters are responded...