Administrative Assistant

The duties and responsibilities of Admin Assistant may include, but are not limited to the following:

• Responsible for making sure that all received invoices for payment are processed accurately and paid on time to prevent any late payment penalty.
• Receives and reviews the following billing statements and prepares request for payment on time.
• Processes other recurring admin and facilities payables.
• Responsible for making sure that all received invoices for payment are processed accurately and paid on time to prevent any late payment penalty.
• Maintains systematic filing of all accounting documents related to billings.
• Verifies and investigates discrepancies, if any, by reconciling vendor accounts and monthly vendor statements.
• Monitors all expenses and prepares monthly and annual reports, conducts expense analysis and recommends possible action to reduce payables.
• Establish maintenance schedules to guarantee that assets are adequately maintained, adhering to safety and operational requirements.
• Perform risk assessments and provide recommendations for programs, guidelines, and procedures aimed at minimizing unplanned downtime risks and enhancing the operational efficiency of all office equipment.
• Coordinates with third-party vendors to guarantee the prompt resolution of maintenance and repair requests for office equipment.
• Maintains and regularly updates the status of online Job Order Requests (JOR).
• Responsible for overseeing and recording daily transportation schedules and trip tickets.
• Ensure the timely renewal of vehicle registrations and all other relevant documents for company vehicles.
• Manage and monitor all requested and scheduled transportation to ensure accurate billing to the respective department.
• Manages and oversees expenses related to communication services (e.g., mobile phones, internet broadband).
• Supervises the daily performance of all company drivers.

Qualifications:

• Candidate must possess a Bachelor's degree in Business or any related field.

About Cocogen Insurance, INC.

Cocogen is an employer that provides equal opportunities and is dedicated to fostering a diverse workplace. All qualified candidates will be considered without discrimination based on race, color, religion, gender, national origin, age, disability, sexual orientation, gender identity or expression, or any other characteristic that is legally protected.

Cocogen has consistently been among the country's top ten general insurance companies, an industry with over 50 players.

Established in January 1963 as Allied Guarantee Insurance Company, Inc., the company built a solid reputation in the general insurance landscape in the country. By 1989, it had been wholly owned by United Coconut Planters Life Assurance Corporation (Cocolife) and became the non-life insurance company arm of the UCPB Financial Services Group. In 2019, the company took another step forward and rebranded itself as Cocogen Insurance to synergize more with Cocolife.

Cocogen offers a wide array of quality and innovative insurance solutions designed to protect everything a Filipino values, from tangible, hard-earned assets such as your home, business, and your car, to something as priceless as your loved ones and yourself.

Our six decades of distinctive leadership and commitment to the industry have earned the trust and loyalty of our clients, which range from prominent multinational companies to business leaders in manufacturing, service, wholesale, and retail merchandising.

Currently, Cocogen has more than 25 fully-operated branches and offices located in key cities and localities nationwide, all with the shared goal to be your trustworthy partner by providing simple and innovative products and excellent services with a heart.

Job Type: Full-time

Pay: From Php15,500.00 per month

Benefits:

• Additional leave
• Company Christmas gift
• Company events
• Life insurance
• Paid training
• Promotion to permanent employee
• Work from home

Education:

• Bachelor's (Preferred)

Work Location: In person