Project Coordinator

- Type: Part-time
- Location: Remote (company is US based)
- Start Date: ASAP
- Compensation: Competitive hourly rate based on experience
- Schedule: Start part-time (10 hrs/week), expand to 20hrs/week with potential to grow into full-time.
- Hours: Flexible, but must have at least a 3–4 hour overlap with our core working window (11 AM–7 PM EST). You don't need to be online all day - just enough for check-ins, reviews, meetings, and collaboration.

1. ABOUT US

Quantum Leap Creators helps entrepreneurs scale their businesses and reclaim their freedom using smart systems, virtual teams, automation, and AI. We believe in flow, leverage, and lifestyle freedom -and our work reflects that.
Our Notion workspace is the brain of our business. It's powerful, evolving, and becoming more structured every week (but it is still messy). Your job is to help us turn it into a well-oiled machine for task and project management.

2. WHO WE'RE LOOKING FOR

Detail-obsessed organizer with 2 years of ops or project coordination experience

- Loves building, updating, and managing systems
- Takes pride in making sure nothing falls through the cracks
- Can stay on top of a small team with kindness, clarity, and consistency
- Communicates clearly, confidently, and with care
- Thrives when systems are structured and clear

3. WHAT YOU'LL BE DOING

Phase 1: Immediate Needs (First 30 Days)
- Track deadlines, deliverables, and progress across teaUpgrade to see actual infombers
- Manage and assign tasks using Notion (daily or weekly rhythm)
- Turn voice notes and brainstorms from the CEO into actionable task lists
- Clean up existing Notion pages (naming conventions, status, clarity)
- Flag stuck items or roadblocks and notify CEO or team proactively
- Run light check-ins or follow-ups to keep projects moving

Phase 2: Medium-Term Execution Systems (Weeks 4–8)
- Build recurring checklists, templates, and workflows for ongoing tasks (marketing, client delivery, team ops)
- Update project dashboards with timelines and visual clarity
- Support launch/project timelines (e.g., events, product drops, campaigns)
- Build and maintain a centralized "Priorities View" to support weekly team reviews
- Improve internal SOPs and help the team follow them consistently

Phase 3: Strategic Ops Expansion (Month 2 and Beyond)
- Optimize Notion workspace structure (dashboards, databases, automations)
- Recommend improvements to systems and workflows that enhance clarity and output
- Track team KPIs or project milestones to support monthly reviews
- Help document new systems or playbooks that support scale and delegation

4. SKILLS & EXPERIENCE

Required:
- Strong experience using Notion for team or project management
- Experience coordinating a team with their tasks & projects
- Strong English (written and verbal) communication
- Highly organized, proactive, and reliable
- Detail-oriented and process-driven
- Comfortable using project or CRM tools

Recommended:
- Familiar with Go High Level (GHL) CRM
- Experience in high-accountability roles (call centers, agencies, coaching businesses)
- Worked with coaching, consulting, or creative service-based businesses

5. WHAT YOU'LL GET

- Flexible remote work with EST overlap
- Opportunity to grow with a rising brand
- Direct mentorship from a visionary founder
- Be part of a mission-led business that values execution, excellence, and ownership