Accounting Officer

1. Position Title : Head
2. Reports To : Controller

Director for Financial Affairs

Salary Range :
Php
40, 000
-
Php 50,000

3. Basic Function

The Head of Accounting performs various accounting operations and administrative functions and applies generally accepted accounting principles (GAAP) and methods in maintaining the financial records of the College.

Duties include overall supervision of the daily operations of the accounting department, review and maintenance of the books of accounts ensuring its accuracy, reliability and timeliness, analysis of financial data, records and reports establishment of the financial position and results of operations of the Institution; ensure tax and other regulatory compliance, development & implementation of effective systems and controls; and takes charge of the supervision of Purchasing and Asset Management functions.

Other responsibilities include budget preparation for the Accounting Section, consolidation. of Institution – wide budget for review, presentation and approval of the Officers and Board of Trustees.

4. Specific Duties and Responsibilities

4. 1 ACCOUNTING AND FINANCIAL ANALYSIS

4.1.1 Takes charge of the overall preparation and generation of interim and annual financial statements of the Institution and ensures that the monthly, quarterly and annual financial reports and that related supporting details are available and submitted within 10 days from cut-off date or applicable deadline set. These include all financial reports required by the various regulatory bodies, subject for review by the Controller and Director for Financial Affairs

4.1.2 Ensures accuracy, completeness, timeliness and reliability of recording of
Fees and Collections
from all sources by preparing / reviewing collection records and entries. Prepares the necessary adjustments where necessary.

4.1.3 Reviews
Accounts receivable
, advances and other receivables records and ensures their timely update and accuracy; recommends provision for bad debts based on existing guidelines and relevant status and condition of the receivables

4.1.4 Reviews
expenses, payable and disbursement
vouchers and supporting documents and ensure that all expenses are valid, accurate and approved by the authorized officials; checks the propriety of account charging and journal entries; authorize postings in the books;

4.1.5 Reviews the
Accounts payable and other liabilities
subsidiary ledgers and sees to it that the records reflect accurate list of liabilities outstanding at any given point in time.

4.1.6 Reviews and approves
recurring entries
such as amortizations, accruals, interests, loans and interest, investments, reconciliations and other journal entries and
month-end closing
processes, monthly and year end supporting schedules and reports; monitors prompt recording and completeness.

4.1.7 Reviews
Fixed Assets
records and all acquisitions, disposals and monthly depreciation per cost center in the books; checks that capital assets are reconciled and those reflected in the books are updated and accounted for;

4.1.8 Supervises
Asset Management
section and ensure that all assets are completely recorded, accounted for, adequately protected and insured; that all acquisitions and disposals are authorized and in accordance with the existing policies and guidelines; Develops asset management system

4.1.9 Takes charge of
projects
assigned and ensures that the project objectives are achieved within the quality deliverables expected and deadlines are met.

4.1.10 Ensures proper implementation and compliance to approved systems and controls for general accounting; initiates recommendations and corrective actions for improvement. Develops, maintains, and continuously improves accounting, budgeting, asset management and purchasing systems

4.1.11 Performs all other financial related responsibilities as may be necessary

4.2 BUDGET

4.2.1 Prepares the annual budget for Accounting Department

4.2.2 Drives the budgeting process and consolidates all budgets submitted by the various departments; prepares projected financial position and results of operations based on the submitted budgets and assumptions, subject for review by the Controller and Director for Financial Affairs; provides recommendation on budget cuts to achieve the desired financial targets;

4.2.3 Monitor all expenditures and ensures that all expenses and capital expenditures are in accordance with the approved budget;

4.2.4 Prepares and analyzes monthly, quarterly and annual comparative financial performance of the Institution and reports actual performance vs budget to the Comptroller and Director for Financial Affairs ;

4.3 MANDATORY AND REGULATORY COMPLIANCE

4.3.1 Closely coordinates with and assists the external auditor in their audit requirements including preparation and submission of accurate audit schedules; ensures that the required data are submitted on time;

4.3.2 Review in detail and endorses all audit adjustments to the Controller and Director for Financial Affairs; strictly monitors finalization of the audited financial statements for presentation to the Board of Trustees for approval;

4.3.3 Helps prepare financial analysis and projections to determine any necessary adjustment in tuition fees and/or miscellaneous fees, subject to the standard procedures and regulations of the various regulatory agencies such as but not limited to DEPED, CHED, TESDA; prepares the necessary financial reports required for the application of tuition fee increase, if any.

4.3.4 Prepares / reviews accurate computation and monitors timely preparation, filing and payment of taxes and mandatory social insurances, liabilities and employee loans to various government agencies, as well as the filing of required reports to all regulators; uploads the payment of taxes in the online banking system (Bizlink)

4.3.5 Keeps oneself updated on the latest tax laws and other regulatory compliance requirements and ensures that the College is in full compliance on such

4.3.6 Recommends and takes action on the necessary changes to bring Accounting to optimum operational efficiency,, cost effectiveness and full compliance to the regulators; handles projects such as implementation and enhancement of the automated accounting system, application to and approval from the BIR on the integration of accounting system with other systems (Enrolment, Payroll, Purchasing, Inventory), permit to use of loose leaf records, migration to new fiscal year, use of point of sale system (POS) and similar endeavors.

4.4 ADMINISTRATIVE TASKS

4.4.1 Prepares annual operational plans, budget and other reports for the department

4.4.2 Manages resources assigned to the department.

4.4.3 Initiates team planning to ensure seamless flow of operations towards the achievement of departmental, divisional and institutional objectives consistent with the mission and vision of the campus.

4.4.4 Regularly monitors and appraises job performance of the department's staff

4.4.5 Identifies training needs and recommends training and development programs for the staff of the department.

4.4.6 Participates in various institutional activities, community and outreach programs, attends training programs and learning sessions for the enhancement of professional, technical and personal proficiencies.

4.4.7 Serve on appropriate committees when appointed.

4.4.8 Performs other related duties by superior as may be assigned from time to time.

5.Working Relationships

Internal
Purpose of Contact

Upward     Director for Financial Affairs    Direct operational reporting

Controller

Lateral      Department Heads

Other Departments    Coordination

Downward

Senior Accountant, Accounting Assistants    Direct operations

External  Students' Parents/Guardians Coordination / Linkages

Alumni

Professional /Regulatory Agencies

Other Schools

6.Job Specifications

Education Bachelor's Degree in Accountancy

CPA

Experience  At least 5 years of Accounting and Finance supervisory

Managerial position

Core Competence

Person being considered should exhibit the following mandatory job dimensions at the point of entry:

Professional and Technical Proficiency

Analytical Skills, Decisiveness and Professional

Judgment

Interpersonal Sensitivity

Management Skills

Oral and Written Communication Skills

Organizing Skills

High Attention to Details

Computer Literate, Working Knowledge in

Accounting Systems/Software

7.Working Conditions
Ordinary office environment / online as needed