Procurement Associate

2 days ago

Quezon City, National Capital Region, Philippines Republic Biscuit Corporation Full time ₱300,000 - ₱600,000 per year
Description

As Procurement Associate, you will be responsible in the monitoring and processing of Purchase Requisitions of the organization, and assist in the implementation of strategies and long-term supply agreements established by the unit.

Responsibilities
  • Create and prepare PR and FG PO of supplies through netweaver.
  • Review and ensure the completeness and adequacy of information/ technical requirement of requisitions.
  • Source and assist in the negotiation with the suppliers for the best possible terms (e.g., cost, delivery terms, payment terms, etc.). 
  • Assist in analyzing the negotiated price and supplier contracts in relationship to the Market Intelligence data from Material Requirement Analyst.
  • Assist in the preparation of necessary reports/data. 
  • Process GR transactions to be forwarded to Corporate Accounting.
  • Prepare, file and issue necessary documents (e.g. transmittal forms, gatepass & receiving forms) for the receiving of delivered items and distribution of supplies. 
  • Assist in the preparation of corresponding procurement document such as quotations, canvass sheets and order sheets, request for proposal and sealed bids to meet required inventory levels of materials
  • Follow-up procurement documents such as quotations and reports from Corporate Group and Satellite companies.
  • Monitor and ensure that all requisitions are delivered on time. 
  • Update all monitoring records (e.g. delivery records) of supplies and take note of important details. Ensure that all materials received are documented. 
  • Coordinate with the suppliers for undelivered materials.
  • Ensure that supplies for distribution are properly arranged, boxed and labeled per plant, per supplier, per requester and per PO reference. 
  • Coordinate receiving receipt form from satellite plants for consumable requirements.
  • Monitor delivery receipts with created POs. 
  • File and ensure all supporting documents (i.e. RM Quotations and VN PO) required are complete for audit and review purposes.
  • Prepare delivery schedule of the plant with corresponding PO reference and vendor.
  • Maintain and update material vendor registry (PIR) on a regular basis.
  • Maintain supplier database/vendor portal and ensure effective use of the system to record the listing, update, evaluation and monitoring of performance.
  • Establish and maintain long-term professional business relationship with vendors and assist in resolving conflicts with vendors.
Qualifications
  • Graduate of Business Administration or any related course
  • With at least 1-2 years work experience in the same capacity
  • Proficient in Supplier Relationship Management, and Procurement Negotiation
  • Developing in Technology Application, Financial Awareness & Business Profitability and Continuous Process Improvement 
  • With understanding in Commodity Management and Inventory Management
  • Willing to be assigned in Novaliches, Quezon City

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