Crew Accounts Administrator

2 days ago

Makati City, National Capital Region, Philippines Döhle Shipmanagement Phils. Corp. Full time ₱300,000 - ₱600,000 per year

JOB SUMMARY

The
Crew Accounts Administrator - Disbursement
- is responsible for receiving all incoming crew related invoices. Ensure the authenticity and upload into Laserfiche for approval and authorization. This position is responsible for arranging due payments to creditors and arrangement of Cash to Master.

DUTIES & ESSENTIAL JOB FUNCTIONS

Invoicing and Accounting

· Responsible in the processing /uploading of invoices

· Perform payments to suppliers, agents and creditors in a prescribed manner

· Approval and postings of invoices /manning agency billings in the accounting software

· Perform reconciliations of Creditors balances and other relating tasks of similar type

· Manning Agencies Statements – process, checks, upload and post in the accounting software

· Sort queries received from internal / external client

· Travel Invoices - ensure that issued invoices and flight bookings have the same details

· Validate crew details in the crewing database

Cash to Master Arrangement

· Facilitate the arrangement of Cash to Master

· Ensure that delivery of Cash to Master to the vessel has been completed

· Prepares / Update CTM checklist

· Monitor messages related to CTM

Internal Control and Monitoring

· Support in the monitoring and observing of department policies, procedures, processes, and controls within accounting standard and practice.

· Monitor reconciling items and necessary actions are properly carried out.

Audit

·
Assist in the preparation and collation of audit requirements

· Assist in ensuring smooth conduct of audit process to meet prescribed deadline

PROFESSIONAL QUALIFICATIONS

· Bachelor of Science in Accountancy, Business Administration, or any business-related course

· With knowledge /familiarity in accounting software

· At least 1-3 years' experience in accounts payable or accounting role

· Experience in handling high-volume invoices is also a plus

VI CORE COMPETENCIES

· Results-oriented

· Detail-oriented

· Excellent customer service orientation

· Must be a team player

· Problem-solving skills

· Highly organized and good time management skills

· Possesses ability to work under pressure

· Good (English) verbal and written communication skills

· Digital literacy

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