Medical Admin Assistant

2 days ago

Clark, Philippines Office Beacon Inc. Full time ₱900,000 - ₱1,200,000 per year
Job Summary:

We are seeking a highly organized and detail-oriented Timekeeping and Timesheet Administrator to manage and audit timesheets for medical personnel including caregivers, nurses, and technicians. This role involves maintaining accurate digital records, coordinating schedules, resolving discrepancies, and communicating seamlessly with employees in Mandarin, Cantonese, and English. The ideal candidate will have excellent communication skills, the ability to work under tight deadlines, and a strong sense of accountability to ensure compliance and accuracy in all timekeeping-related matters.

Responsibilities:

Timekeeping:

  • Monitor and verify daily clock-ins/outs, late or early shifts, and absences.

  • Maintain accurate and up-to-date digital medical records.

  • Review, audit, and manually override timesheets as necessary.

  • Communicate professionally with medical staff in Mandarin/Cantonese to address timesheet discrepancies or concerns.

Timesheet Administration:

  • Finalize and document all timesheets weekly by Tuesday at noon.

  • Ensure accuracy and completeness of all timesheets in alignment with employee records.

  • Serve as a liaison for employee concerns via email, WeChat, text, and physical documents.

  • Coordinate with both personnel and patients regarding schedules and promptly address any issues or conflicts.

  • Audit approximately 200 timesheets weekly for accuracy and compliance.

Qualifications:

  • Fluent in Mandarin and Cantonese (spoken and written).

  • Strong attention to detail and excellent organizational skills.

  • Ability to work efficiently under time-sensitive deadlines.

  • Excellent interpersonal and communication skills, especially with medical personnel.

  • Experience with HHA Exchange or similar healthcare scheduling/payroll software is a plus.

  • Previous experience in payroll processing and healthcare administration is an advantage.

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