Contracts Administrator

Position Outline

Contribute value to the Group of companies through contract management and procurement support activities for goods/ services and works supplier contracts that maximise savings and minimise supply chain risks across an assigned portfolio of global addressable external spend.

Key Accountabilities

The following statements are intended to provide the general nature of work being performed by the individual assigned to this position. They are not intended to be an exhaustive list of duties and responsibilities but instead to be inferred as key accountabilities and responsibilities.

Responsibilities & Behaviours

Positive Leadership

• Share information with teammates.
• Generate ideas for improvement.
• Help teammates with problem solving.
• Maintain a positive and respectful attitude.
• Build positive relationships.
• Contribute to a psychologically safe working environment.
• Adapting and thriving in challenging environments through the characteristics of owning missteps, open and honest genuine interest in others, seeking to innovate and try new methods and being self-aware and aware of others.

Continuous Improvement

• Look for opportunities to learn from others.
• Understand own strengths and weaknesses.
• Actively promote, seek out and participate in drives that will lead to process improvements.

Effective Communications, Presentations & Influencing

• Communicate with others to share and obtain relevant information.
• Openly share work related issues with supervisors and colleagues.
• If unsure of what is required, speak with relevant team members.
• Acknowledge contributions made by colleagues.
• Communicate effectively with team members to ensure a smooth workflow and address any issues or concerns promptly.
• Effectively convey information, ideas and thoughts to others. Encompassing various methods of expression e.g. verbal, non-verbal and written.
• Ability to encourage and persuade others to adopt your ideas and change their behaviours or attitudes through building a reputation of respect and trust.
• Ability to deliver a compelling presentation, interact with the audience, engage listeners. Plan, facilitate discussion and record accurate notes.

Risk, Safety & Environment

• Adhere to all safety regulations, policies, and procedures to maintain a safe working environment.
• Participate in safety meetings and training sessions to enhance safety awareness and compliance among the team.
• Safely use all company supplied personal protective equipment (PPE).
• Contribute to a psychologically safe working environment through respectful interactions with colleagues and clients.
• Identify, assess and mitigate procurement risks

Business Partnering & Stakeholder Engagement

• Effectively participate, communicate, and collaborate with stakeholders to achieve project or organisational goals.

Time Management

• Effectively plan, prioritise, and allocate time to various tasks and activities, enhancing productivity and work-life balance
• Ability and knowledge to use the organisation's computer systems and related technology effectively.

Training

• Engage in continuous improvement and learning.
• Assist in the accurate recording of all training related issues.

Code Of Conduct

• Demonstrate through personal behaviours high standards of conduct & professionalism.
• Participate in a workplace - free from bullying, harassment & discrimination.
• Treat clients and fellow personnel with respect and integrity.
• Advise manager of any inappropriate behaviour.
• Must adhere to company policy and procedures.
• Must comply with industry laws and regulations.

Specific Duties

• Administer Contract Management System

• Monitor contracted supplier key performance indicators

• Arrange supplier review meetings

• Prepare standard form agreement documents

• Maintain the contracts register

• Assist with the tender process where required

• Assist the Purchasing & Procurement Team as required

• New supplier requests onboarding

• Foster constructive relationships with internal stakeholders and external suppliers

• Maintain the integrity of the procurement function in line with adherence to policies, procedures and standards whilst upholding legislative requirements.

• Other duties as requested by your Supervisor

Essential/ Preferred

• Demonstrated experience in procurement, contracts or similar role