Property Custodian/Fixed Asset Clerk

Property Custodian (BE Resorts Mactan)

Responsible for monitoring, recording, accounting, and inventory of fixed assets within the limits of generally acceptable accounting practices and established guidelines, standards, and procedures of the Hotel in order to achieve operational efficiency by ensuring control and accurate recording of company-owned properties.

Responsible for managing and overseeing the hotel's fixed assets, ensuring accurate recording and tracking of acquisitions, depreciation, and disposals. Maintains fixed asset ledgers, performs regular reconciliations, and ensuring compliance with relevant accounting standards and regulations. Collaborates with various departments to ensure proper capitalization of assets, conducts periodic physical asset verifications, and provides detailed reports for informed decision-making.

A. Specific Task and Responsibilities:

• Implement, review, and update fixed asset accounting policies and procedures.
• Record and categorize newly acquired fixed assets: Asset tagging.
• Track and maintain records of existing fixed assets, including details such as descriptions, locations, and valuations.
• Conduct regular reconciliations of fixed asset sub-ledgers to general ledger.
• Coordinate with respective departments and oversee physical inventories of fixed assets to ensure accuracy of counts and condition assessments.
• Calculate and record depreciation for fixed assets according to company policies and accounting standards.
• Check and evaluate the condition of declared fixed asset items in terms of usability, lifespan, and other criteria crucial for qualifying scraps items for disposal.
• Coordinate with respective departments for the proper and secure storage of their scrap items.
• Compute, record, and prepare reports and facilitate approval of disposal of scrap items.
• Coordinate with respective departments and interested buyers to facilitate processing of required documents and disposal of scrap items.
• Collaborate with operating departments for the quarterly inventory of their operating equipment: linens, glassware, silverwares.
• Prepare fixed assets-related journal entries, including adjustments, reclassifications, and disposals.
• Assist with month-end and year-end close processes for fixed asset accounts ensuring fixed asset accounts are properly reconciled.
• Collaborate with the Finance team to support the preparation of financial statements and reports.
• Monitor and analyze fixed asset expenditures and projects to ensure proper capitalization.
• Respond to internal and external audit requests associated with fixed assets.
• Provide budgeting and forecasting support related to fixed assets.
• Participate in initiatives to improve fixed asset management processes.
• Ensure compliance with accounting standards, company policies, and regulatory requirements.
• Train and mentor junior staff on fixed asset accounting processes and best practices.

B. Fixed Assets Administration

• Operate the system, undertake systems close-out procedures, maintain updated and safe backup files; Coordinate with respective department representatives as deemed required; and,
• Organize, update, and file systematically, and ensure completeness and security of fixed asset-related documents and reports.

C. Accounting Services Support

• Perform assigned bookkeeping and accounting support functions; and,
• Render logistical and administrative support in addressing accounting-related undertakings, as deemed necessary.

D. Records and Database Management

• Operate and update the system; observe and check compliance to established Data Entry Standards; and,
• Implement and maintain a filing and storage system for files, records, correspondence, reports, and other documents, enabling prompt retrieval and disposal at the end of the required retention periods.

Job Type: Full-time

Benefits:

• Additional leave
• Company events
• Health insurance
• Opportunities for promotion
• Paid training
• Promotion to permanent employee

Work Location: In person