Project Coordinator

1 day ago

Makati City, National Capital Region, Philippines White & Case Global Operations Center Manila Full time
Project Coordinator

Fulltime | Hybrid | Makati

Job Summary

We are seeking a detail-oriented and proactive Project Coordinator to support the planning, coordination, and execution of technology projects. Working closely with Project, Program, and Portfolio Managers, you will help ensure projects are delivered successfully and on time. This role also provides the opportunity to independently manage smaller projects or specific workstreams under guidance.

Key Responsibilities

Project Support and Coordination

  • Maintain project plans and support day-to-day project coordination under the guidance of Project or Portfolio Managers
  • Organize project meetings, document minutes, track follow-up actions, and prepare status reports and presentations
  • Monitor project risks, issues, dependencies (RIDAC), budgets, and ensure compliance with approved costs
  • Ensure project documentation is complete and up to date, and support project close-out activities

Program and Portfolio Support

  • Track cross-project risks and dependencies within and across programs and portfolios
  • Consolidate and prepare program- and portfolio-level reports and dashboards
  • Support Portfolio Managers in monitoring overall portfolio health

Additional Responsibilities:

  • Demonstrate a proactive, customer-focused mindset with clear communication, timely responses, and strong follow-through
  • Collaborate effectively with stakeholders while maintaining cost awareness and sound judgment on IT expenditures
  • Stay informed on emerging technologies and continuously seek opportunities to improve processes and project delivery

Qualifications:

  • Bachelor's degree in Engineering, Technology, or a related field, with 2–4 years of experience in project coordination or IT management
  • At least 2 years of experience supporting IT business processes and a basic understanding of Waterfall and Agile methodologies.
  • Strong working knowledge of Microsoft Project, Visio, PowerPoint, and Excel; interest in pursuing PMP certification
  • Experience working with international or cross-functional teams; background as a Business Analyst is a plus
  • Must be flexible to work on any shift based on business requirements and follow a hybrid setup (3 days onsite - Tuesday, Wednesday, Thursday)
Professional Skills
  • Ability to translate technical requirements into actionable project plans
  • Strong communication skills across technical and non-technical audiences
  • Effective stakeholder and relationship management skills
  • Ability to balance structure and flexibility in a fast-paced environment
  • Creative problem-solving mindset with strong attention to detail
  • Awareness of emerging technologies and their practical business applications

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