Accounts Payable Administrator
1 week ago
Grace, a Standard Industries company, is a leading global supplier of catalysts, engineered materials and fine chemicals. We provide innovative products, technologies and services which our customers use to manufacture everyday products like renewable fuels, pharmaceuticals, toothpaste, cosmetics, food packaging, beer, edible oils and more. Our thousands of employees help shape a better future at our global headquarters in Columbia, MD and locations worldwide.
Job Description
This position is responsible for processing vendor invoices, customer refunds - including verification for accuracy of transactions and compliance with company policy, data entry in financial system and vendor inquiries, and ensure SOX compliance.
Responsibilities
- Receives, reviews, and analyzes Non-ARIBA invoices sent by the vendor
- Posts invoices such as Consignment, Freight, FI and Non-ARIBA Invoices in all regions within the agreed Service Level Agreement (SLAs).
- Review and process invoices routed in work cycle by the AP Associate that needs further analysis due to discrepancy in PO and Invoice
- Process urgent request from stakeholders and/or AP Manager / AP Supervisor
- Provides quality resolutions and communicate issues encountered in non-complex vendor invoices such as Consignment, Freight, FI and Non ARIBA Invoices in all regions
- Act as a back up in verifying invoices received and ensure accurate capturing of data from invoice to Readsoft Verify Module within the agreed Service Level Agreement (SLAs)
- Contribute to ensuring that the team's key performance metrics and targets are met.
- Handle generating Accounts Payable reports from SAP
- Act as a back up in processing invoices with special instruction/s.
- Handle and perform analysis in issue raise related expense report
- Review and ensure that employee profile are updated and accurate.
- Review and process CPC exception requests, corporate card applications and Global termination report.
- Provide monthly report in Concur, CITI VCA, Pcard and CCSR on a timely manner
- Handling and resolving all Concur and travel and expense report related inquiries
- Manage CPC Mailbox and ensure to provide quality resolution to all inquiries and issues are raised.
- At least two to three years working experience in Accounts Payable
- Knowledgeable in SAP - purchasing, materials management and reconciliation
- Proficient in MS applications, including but not limited to Excel, Word and PowerPoint
- Able to handle multiple tasks and follow detailed instructions with accuracy
- Able to work flexible hours or shifting schedules as required by the business
- Detail oriented and demonstrates ability to consistently meet targets and SLA
- Results oriented; proactive and can work with minimal supervision
- Strong interpersonal skills-ability to communicate to all levels in the organization and across functions
- Inclination to a continuous improvement culture for the process
- Work experience in a multi-national and/or shared service companies.
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