Sales and Marketing Admin

Join Smartsourcing as a Sales & Marketing Admin Associate – the organisational force that keeps real estate deals moving from first contact to final settlement.

Hi We're Smartsourcing, and we're on the lookout for a full-time, on-site Sales and Marketing Admin to join our growing team. You'll keep property campaigns running smoothly—from booking photographers and creating brochures to managing listings, timelines, and settlement paperwork. Working with agents, clients, and suppliers, you'll ensure every listing shines and every sale runs seamlessly. If you're organised, detail-focused, and thrive in a fast-paced setting, you'll be at the heart of a high-performing real estate team.

Where? JEG Tower, Archbishop Reyes, Corner Acacia St., Barangay Kamputhaw, Cebu City, 6000 CebuPosition Overview:

The Sales and Marketing Admin Associate plays a vital role in supporting the real estate sales process from prospecting through to settlement. This position is responsible for coordinating marketing activities, managing property campaigns, handling administrative documentation, and liaising with agents, clients, and suppliers to ensure seamless service delivery. The ideal candidate will be highly organised, detail-oriented, and capable of managing multiple priorities in a dynamic environment.

Key Responsibilities:

Prospecting & Appraisal Support:

• Prepare appraisal kits, letters, and sales stats.
• Update CRM (Agentbox) with appraisal and contact details.
• Assist with database clean-up and follow-ups.

Listing & Marketing Coordination:

• Book photographers, floor plans, and copywriting.
• Build brochures, DLs, and proofs for agent approval.
• Enter listings and advertising schedules into RedHQ.

Campaign & Sales Support:

• Manage marketing timelines and auction/private sale preparation.
• Upload contracts and manage sold documentation.
• Send "Just Listed" and "Just Sold" letters and updates.

Finance & Settlement:

• Handle VPA invoices, commission sheets, and supplier approvals.
• Track settlement status and notify stakeholders.

General Admin & Reporting:

• Support weekly and monthly reporting tasks.
• Assist with internal training, onboarding, and ad-hoc admin requests.
• Liaise with vendors, clients, and internal team members.

Key Skills & Attributes:

• Strong organisational and multitasking abilities.
• Excellent communication and interpersonal skills.
• High attention to detail with a focus on accuracy and deadlines.
• Proactive, self-motivated, and team-oriented.
• Technologically confident – comfortable using CRM, marketing platforms, and Microsoft Office tools.

Experience & Qualifications:

• Previous experience in real estate, marketing, or administrative coordination preferred.
• Familiarity with Agentbox, RedHQ, or similar systems is advantageous.
• Understanding of property campaign processes, listing documentation, and finance workflows.
• Qualification in business administration, real estate, or marketing is a plus.

Step Into the Smartsourcing Experience

Smartsourcing was created with one mission: to change lives. We're here to ensure that businesses flourish and, just as importantly, that every member of the crew is inspired, supported, and set up to thrive. For the fourth year running, we've been recognized as one of HR Asia's Best Companies to Work For. This award isn't just a title—it's a testament to our commitment to making Smartsourcing an incredible place to build a career.Why You'll Love Working Here

At Smartsourcing, we believe the best work comes from people who feel seen, heard, and valued. That's why we're all about fostering an environment where you can be your true self. We take pride in being certified as a Great Place to Work, because we know that when you love where you work, extraordinary things happen. Here's just a glimpse of what we offer:

• Fixed weekends off

• 5-day Christmas Leave

• HMO coverage for you and your dependent/s from Day 1 of employment

• Group life insurance from Day 1 of employment

• Free lunch + soft breakfast every day

• Free coffee every day (latte, americano, or cappuccino) made by our in-house barista

• For the night shifters, additional NIGHT DIFF

• Sports wellness clubs including hiking and free-diving

• Subsidised gym membership at Anytime Fitness

• Engagement bonuses

• Over-the-top monthly, quarterly, and annual performance bonuses

• Exclusive discounts in selected restaurants and merchants

• Themed BFFs, monthly knockoffs, summer parties

• Community give-back programs and personal development workshops

• And so much more

We're not just another outsourcing company. We're building something that actually matters here – a place where good work meets good culture.

Ready to make every listing shine? We're ready for you. Join Smartsourcing.