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Sales Admin Associate

2 weeks ago

Cebu City, Central Visayas, Philippines Smartsourcing Full time $40,000 - $60,000 per year

Make property campaigns happen—flawlessly. Join Smartsourcing, a 4-Time Best Company to Work For

Hi We're Smartsourcing, and we're hiring a full-time, on-site Sales Administrative Associate to support our dynamic real estate marketing team. If you're all about precision, scheduling, and keeping campaigns running smoothly, this role is your perfect match. Here at Smartsourcing, we don't just talk about growth, innovation, and authenticity—we live it, every day.

Where? JEG Tower, Archbishop Reyes, Corner Acacia St., Barangay Kamputhaw, Cebu City, 6000 Cebu

Position Overview

The Sales Administrative Associate supports the sales and marketing teams by managing advertising schedules, coordinating marketing campaigns, maintaining property listings, and handling general administrative tasks. This role ensures the timely and accurate execution of property marketing activities and smooth communication between agents, vendors, and internal teams.

Key Responsibilities

  • Produce and manage advertising schedules across all marketing channels.
  • Load and update property listings on portals such as REA and Domain.
  • Proofread marketing materials including boards and brochures to ensure quality.
  • Produce Pricefinder reports and weekly CMA reports (approx. 40 per week).
  • List properties and update internet listings regularly.
  • Book and coordinate photography, videography, floor plans, and copywriting appointments.
  • Confirm marketing orders in Campaign Track for upcoming campaigns.
  • Set up and record all authority forms, Box and Dice entries, and associated documentation.
  • Handle vendor-paid marketing through Campaign Agent.
  • Manage advertising for open-for-inspections via Google Sheets and online platforms.
  • Set up and manage social media marketing campaigns using EngageBook and Social Max.
  • Coordinate Domain print media campaigns.
  • Manage auction cancellations or reschedules, including updating websites, brochures, and boards.
  • Order and coordinate printing of brochures, boards, drop cards, window cards, arcade window vinyls, and internal brochures.
  • Coordinate marketing updates directly with suppliers for copy changes, floorplan edits, photo reshoots, and production corrections.
  • Refresh online marketing weekly for current listings.
  • Convert sales methods online (e.g., auction to private sale) and coordinate updates to listings, brochures, and SOI.
  • Manage price changes and record sales authority information.
  • Oversee drone selection details including pin locations and land sizes with suppliers.
  • Prepare off-market listings in Campaign Track and upload to company website.
  • Record QR code information, manage downgrades, and process rental assessment requests.
  • Finalize sales of online listings once unconditional.
  • Upload Contracts of Sale (COS) and Vendor Statements (VS) to the Residential Tenancies Authority (RTA).

Systems & Tools Utilised

  • Campaign Track
  • Box and Dice (admin access)
  • Real Time Agent
  • Property Data
  • Impress (photography booking portal and cloud)
  • Social Max (social media booking portal)
  • Briner
  • Internal HUB
  • REA and Domain (admin access)
  • Campaign Agent
  • Pricefinder
  • EngageBook (social media management)
  • Residential Tenancies Authority (RTA) portal

Requirements

  • Previous experience in real estate administration or real estate sales support.
  • Familiarity with the Systems and Tools used.
  • Exceptional organisational skills and attention to detail.
  • Ability to manage multiple priorities and deadlines effectively.
  • Strong communication and interpersonal skills.
  • Proficient in Microsoft Office and Google Workspace.
  • Comfortable working with multiple real estate marketing platforms and software.
  • Ability to proofread marketing content accurately.
  • Proactive, self-motivated, and a team player.

Step Into the Smartsourcing Experience

Smartsourcing was created with one mission: to change lives. We're here to ensure that businesses flourish and, just as importantly, that every member of the crew is inspired, supported, and set up to thrive. For the fourth year running, we've been recognized as one of HR Asia's Best Companies to Work For. This award isn't just a title—it's a testament to our commitment to making Smartsourcing an incredible place to build a career.

Why Smartsourcing is the Best Move for Your Career

At Smartsourcing, innovation isn't just a buzzword—it's how we do things. For four years running, we've been recognized as one of HR Asia's Best Companies to Work For. That's because we prioritize not only what we achieve but how we get there—together.

When you join Smartsourcing, you're stepping into a culture where your ideas matter, your growth is a priority, and your work-life balance is built into the design. Here's why you'll love working with us:

  • Work with cutting-edge tech and innovative processes
  • Opportunities to take on challenging, high-impact projects
  • Fixed weekends off
  • 5-day Christmas leave
  • HMO coverage for you and your dependents from Day 1
  • Group life insurance from Day 1
  • Free lunch + soft breakfast every day
  • Barista-crafted coffee daily
  • For night shifters: NIGHT DIFF
  • Monthly, quarterly, and annual performance bonuses
  • Exclusive discounts at top restaurants and merchants
  • Development workshops, learning sessions, and community give-back programs
  • And so much more

We're not just another outsourcing company. We're building something that actually matters here – a place where good work meets good culture.

From listings to launch day—you're the one who makes it all happen. Join Smartsourcing as a Sales Administrative Associate and keep the momentum going.

Job Type: Full-time

Benefits:

  • Company events
  • Employee discount
  • Gym membership
  • Health insurance
  • Life insurance
  • Staff meals provided

Application Question(s):

  • Our vibrant office offers free meals, a coffee bar, and a dynamic, engaging culture Are you open to working on-site at our location?
  • What are your salary expectations for this role?

Work Location: In person