Admin / HR Coordinator

2 days ago

Manila, National Capital Region, Philippines STAFFVIRTUAL Full time $30,000 - $60,000 per year

Job Title: Admin / HR Coordinator

About the Client:

Is a US based  company dedicated to helping homes and businesses recover after disasters. We provide 24/7 emergency restoration services, including water, fire, mold, and storm damage cleanup, working closely with insurance companies to ensure a smooth recovery process. Our teams are fully licensed, insured, and trained to deliver top-quality service with professionalism, compassion, and integrity. 

Overview:

The Admin/HR Coordinator supports company operations by handling all administrative, clerical, and human resources functions. This person ensures smooth day-to-day office management, employee relations, and compliance with employment and safety regulations while assisting the operations and field teams with scheduling, invoicing, and documentation management.

Responsibilities:

Office Administration:

  • Manage correspondence, file organization, and digital records.
  • Prepare invoices, proposals, estimates, and service reports for customers.
  • Process payments and deposits; track accounts receivable and payable.
  • Support project documentation, including permits, inspections, and close-out packets.

Human Resources Duties:

  • Manage employee onboarding and offboarding (applications, new hire forms, ID verification, safety orientation, policy acknowledgment).
  • Maintain employee files (certifications, drivers licenses, safety training, performance records).
  • Handle timecards, PTO requests, and attendance tracking.
  • Assist with weekly payroll processing and verify time reports from field crews.
  • Ensure compliance with state and federal employment laws (EEO, OSHA, I-9,W-4, etc.).
  • Manage benefits enrollment and employee communication.

Accounting & Financial Coordination:

  • Support inventory tracking and purchase order management.
  • Enter bills and receipts into accounting software (QuickBooks or similar).
  • Assist with job costing and expense tracking for each project.
  • Generate financial reports as requested by management.

Qualifications:

  • Experience in administrative, secretarial, or HR support, preferably with US client/account exposure.
  • Skilled in office administration, payroll, HR processes, and financial coordination.

  • Proficient in QuickBooks, Service Fusion, SmartSheets, and Power BI.

  • Strong organization, attention to detail, and excellent communication skills.

Schedule: Night Shift

Setup: Remote

Why Join STAFFVIRTUAL?

  • Competitive compensation and benefits package

    • HMO Day 1 + FREE dependent coverage

    • De minimis and allowances

    • Attendance bonus

    • Paid time offs

  • Company-provided work setup (laptop, monitor, accessories)

  • Training, career growth, and global exposure

  • A collaborative and supportive team culture

If you're a motivated, client-focused professional who's ready to grow with a company that values people and performance, we'd love to hear from you. Apply now and join our dynamic team at STAFFVIRTUAL

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