Project Coordinator

2 weeks ago

Mandaluyong Central Post Office P, Philippines Lhoopa Inc. Full time ₱900,000 - ₱1,200,000 per year

Job Summary:

The Project Coordinator is responsible for monitoring, checking, and following up the documentation and status of housing units under Pag-IBIG projects. The role ensures that units scheduled for validation by third-party representatives are properly prepared, monitors occupancy situations, coordinates negotiation updates (Save-a-Home program or move-out of illegal occupants), and provides accurate status reports to management.

JOB RESPONSIBILITIES :

● Monitor and follow up on the status of housing units scheduled for site visits and validation by third parties for Pag-IBIG properties, ensuring all requirements are prepared ahead of time.

● Verify, monitor and document the actual occupancy of units, including whether the unit is vacant, occupied, or illegally occupied, and maintain updated records of these findings.

● Track, record, and update the status of negotiations with occupants, whether for Save-a Home arrangements, voluntary move-out, or legal resolution, ensuring proper documentation of outcomes.

● Coordinate closely with internal departments (Legal, Documentation, Finance, and Technical), as well as external parties such as Pag-IBIG, third-party validators, and contractors, to align schedules, requirements, and compliance needs.

● Ensure accuracy, completeness, and timely updating of all documents related to unit validation, occupancy monitoring, and negotiation results, in line with company and Pag-IBIG requirements.

● Maintain systematic and well-organized files (both physical and electronic) of unit monitoring reports, validation activities, occupancy updates, and negotiation records for proper reference and audit.

● Conduct regular follow-ups with Pag-IBIG representatives, third-party validators, and internal stakeholders to prevent delays in the validation process and ensure issues are resolved promptly.

● Prepare clear, accurate, and timely reports for management on unit validation status, occupancy conditions, and negotiation progress, highlighting risks, delays, and recommended actions.

● Escalate critical issues, unresolved occupancy concerns, or risks of non-compliance to the Project Head or Documentation Manager to ensure timely decision-making and resolution.

Qualifications

● Bachelor's degree in Business Administration, Real Estate Management, Legal Management, or related field.

● At least 2–3 years of experience in property documentation, housing projects, or real estate coordination (experience with Pag-IBIG projects is an advantage).

● Knowledge of housing validation processes and occupancy/negotiation procedures.

● Strong monitoring, follow-up, and coordination skills.

● Good communication and reporting skills.

● Proficient in MS Office (Word, Excel, PowerPoint).

● Detail-oriented, organized, and able to handle multiple tasks.

Skills:

● Knowledge of Pag-IBIG housing project documentation and validation process

● Monitoring and tracking of unit status (occupied, Save-a-Home, move-out)

● Strong coordination and follow-up skills with internal teams and third parties

● Good communication and negotiation awareness

● Reporting and documentation skills

● Organized and detail-oriented

Job Types: Full-time, Permanent

Benefits:

  • Flexible schedule
  • Flextime
  • Health insurance
  • Life insurance
  • Opportunities for promotion
  • Promotion to permanent employee

Work Location: In person

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