Accounting Officer

Job Summary

The Accounting Officer at Mikuriya Foods Corporation (MFC) is responsible for the daily recording and reconciliation of all Ipponyari Japanese Restaurant branches' sales coming from different revenue streams, including those from catering and corporate clients. This position is tasked with auditing daily sales reports from Point-of-Sale (POS) systems, verifying various payment methods (cash, credit card, digital), investigating and resolving discrepancies, and efficiently monitoring accounts receivable for credit-based transactions. This role is vital for ensuring the accuracy and integrity of reported revenue, the timely collection of all receivables, and maintaining transparent financial records for MFC.

The Accounting Officer is also responsible for the timely and accurate recording and processing of all company liabilities and outgoing payments, directly supporting the Company's financial integrity and smooth operations of the Company and its branches. This position is tasked with meticulously recording of vendor invoices, matching them with purchase orders and delivery receipts, preparing payment vouchers, and maintaining accurate records of all payable transactions. This role is critical for fostering strong relationships with suppliers and ensuring the efficiency and transparency of MFC's procurement and payment cycles.

Duties and Responsibilities

Sales and Receivables

1. Daily Sales Audit & Reconciliation

• Collects, audits, and verifies daily sales reports from all Ipponyari Japanese Restaurant branches' Point-of-Sale (POS) systems.
• Reconciles daily sales data with actual cash deposits, credit card settlements, and various digital payments (e.g., GCash, Maya, other e-wallets).
• Investigates, documents, and promptly reports any sales discrepancies, including cash shortages or overages, missing transactions, or reconciliation variances, to the Accounting Manager/Chief Accountant.
• Prepares accurate and comprehensive daily, weekly, and monthly sales summary reports for the management and finance teams.

2. Accounts Receivable Management

• Prepares and issues accurate invoices for catering services, bulk orders, corporate accounts, and any other credit-based transactions in a timely manner.
• Monitors the accounts receivable aging report regularly and actively follows up on overdue accounts through professional communication (calls, emails).
• Records and accurately applies customer payments to the correct accounts in the accounting system within established timelines.
• Maintains a well-organized and up-to-date accounts receivable ledger, ensuring all transactions are properly documented.

3. Record-Keeping and Reporting

• Maintains a systematic and easily accessible filing system for all sales reports, deposit slips, credit card settlement reports, digital payment confirmations, invoices, and collection records, both physical and digital.
• Assists in month-end and year-end closing procedures related to sales and receivables, ensuring all necessary entries and reconciliations are completed.
• Provides necessary documentation and reports promptly for internal and external audits, ensuring compliance with financial regulations.

4. Internal & External Coordination

• Coordinates effectively with Ipponyari branch managers, cashiers, and other relevant personnel to resolve issues related to daily sales reporting and reconciliation.
• Communicates professionally and clearly with catering and corporate clients regarding invoices, payment status, and account inquiries.

Expenses and Payables

1. Invoice and Expense Processing

• Receives, reviews, and verifies invoices and expense reports from a diverse range of suppliers, vendors, and service providers, including those for food, packaging, and operational supplies unique to the restaurant industry.
• Ensures all invoices are properly coded, approved by the appropriate department head (e.g., Supply Chain, Operations), and supported by necessary documentation (Purchase Orders, Delivery Receipts).
• Accurately and efficiently enters invoice data into the accounting system in a timely manner, adhering to established protocols.

2. Payment Preparation and Execution

• Prepares payment vouchers and schedules payments according to due dates and company policy, actively seeking to avail of any early payment discounts where applicable.
• Processes payments to vendors via check, bank transfer, or other approved methods, ensuring adherence to financial controls.
• Ensures all payments are properly recorded and allocated in the accounting system.

3. Reconciliation and Record-Keeping

• Performs regular and thorough reconciliation of supplier Statements of Account against company records to ensure all liabilities are accurately accounted for.
• Investigates and resolves any discrepancies found during invoice verification or reconciliation, collaborating with internal teams (e.g., Procurement, Inventory) as needed.
• Maintains a systematic, organized, and easily retrievable filing system for all accounts payable documents, including invoices, receipts, and payment records, both physical and digital.

4. Vendor Relations and Communication

• Serves as a primary point of contact for vendor inquiries regarding invoice status, payments, and discrepancies, providing clear and timely communication.
• Maintains positive, professional, and ethical relationships with all suppliers and vendors, reflecting Mikuriya Foods Corporation's value of "Honesty."

Education/Experience:

• Bachelor's degree in Accounting, Financial Management, or a related field.
• At least 1-2 years of experience in accounts receivable, sales audit, or a general accounting role is preferred.
• Experience in the restaurant, hospitality, or retail industry, especially with multi-branch operations and high-volume cash/digital transactions, is a significant advantage.
• Fresh graduates with relevant internship experience in accounting or finance are welcome to apply.

Skills and Abilities:

• Strong analytical skills and a keen eye for detail, essential for identifying and resolving financial discrepancies.
• Proficiency in MS Office Suite, particularly MS Excel (for complex data reconciliation and reporting).
• Experience with Point-of-Sale (POS) systems and accounting software (e.g., Odoo, QuickBooks) is highly desirable.
• Excellent organizational and time management skills, with the ability to manage multiple tasks and meet daily/weekly/monthly deadlines.
• Strong communication and interpersonal skills for effective internal coordination and professional client follow-ups.
• Ability to work independently, take initiative, and handle confidential financial information with integrity and professionalism.

Job Type: Full-time

Work Location: In person