Legal Operations Assistant
1 day ago
About OnSpot LegalOps
OnSpot LegalOps provides U.S. Landlord–Tenant law firms with highly accurate and efficient legal support. Our team prepares Rent Demands, Petitions, and NYCHA/Section 8 compliance documents to help attorneys and paralegals operate faster and error-free.
We are hiring a
Legal Operations Assistant (LegalOps VA)
to support legal teams with document preparation, case tracking, data verification, and workflow management.
This role is ideal for applicants with experience as a
Legal Assistant, Paralegal Assistant, Legal Admin, or Legal Virtual Assistant
—especially those who have supported U.S.-based clients.
Position Overview
The Legal Operations Assistant is responsible for preparing high-accuracy legal documents and ensuring timely, organized support for Landlord–Tenant legal processes. You will work with detailed data, legal workflows, and compliance forms while maintaining strict accuracy standards.
Key Responsibilities
Legal Document Preparation (Primary Task)
- Draft and review
Rent Demands, Petitions, NYCHA forms, and Section 8 compliance documents - Follow jurisdictional rules for
New York, New Jersey, and Connecticut - Format, name, and upload legal documents into client systems (CMS, Google Drive, Dropbox, etc.)
Case Management & Administrative Support
- Track
deadlines, filing dates, and compliance requirements - Maintain accurate case notes, logs, and document versions
- Support attorneys and paralegals with clerical and administrative tasks
Data Verification & Quality Control
- Validate tenant information, rent ledgers, notices, and case data
- Follow strict accuracy protocols to avoid legal errors
- Identify and escalate discrepancies to Delivery Manager
Client Coordination
- Clarify missing information and provide progress updates
- Communicate professionally with attorneys, paralegals, and client staff
Workflow & Process Compliance
- Follow OnSpot LegalOps SOPs and naming conventions
- Manage workload based on urgency and client SLAs
- Suggest process improvements where needed
Qualifications
Required
- 1–3 years experience as a
Legal Assistant, Paralegal Assistant, Legal VA, Legal Admin, or similar - Strong English written communication
- High attention to detail and accuracy
- Experience working with legal documents
- Ability to work in a fast-paced, deadline-driven environment
- Proficiency with
Google Workspace and MS Office
Preferred
- Experience supporting
Landlord–Tenant law firms - Knowledge of
Rent Demands, Petitions, NYCHA, Section 8, evictions, tenant ledgers, or housing compliance - Experience with U.S. legal case management systems (MyCase, Clio, Leap, etc.)
Skills Needed
- Data accuracy and document proofreading
- Strong organizational and administrative ability
- Case tracking and deadline management
- Investigative mindset (identify missing information)
- Time management and prioritization
- Professional communication
Performance Expectations
- 99.5%+ document accuracy
- On-time delivery based on client SLAs
- Zero client escalations
- Responsive communication during shift (within 1–2 hours)
- Consistent adherence to SOPs and workflows
Work Environment
- 100% remote
- Full-time (40 hours/week)
- Highly structured work with clear processes
- Stable, long-term role supporting U.S. legal teams
Why Join OnSpot LegalOps?
- Stable remote career in the legal industry
- Exposure to U.S. law firm operations
- Clear workflows and documented procedures
- Supportive team and operational structure
- Opportunity for long-term growth within LegalOps
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