Project Coordinator/EA, Office of the Chief of Staff

2 weeks ago

Pasig, National Capital Region, Philippines af2b734d-a4b6-44b1-958b-c8babdbe1e1d Full time ₱1,500,000 - ₱3,000,000 per year

Role Summary

The Project Coordinator drives disciplined execution of CEO and COS priorities. The role combines project coordination and business analysis to ensure cross-functional initiatives are delivered with structure, accuracy and follow-through. Administrative tasks are minimal and only when needed to keep projects moving.

Key Responsibilities

  • Coordinate projects such as systems re-engineering, organizational restructuring and leadership operating rhythm improvements.
  • ★ Consolidate automation and systems improvement requirements across teams and work with Thynker Tech Delivery and Development for implementation.
  • ★ Serve as coordinator and consolidator for systems re-engineering initiatives ensuring alignment between business needs and backend development.
  • Maintain project trackers, timelines and dashboards for visibility of progress and dependencies.
  • Follow up on deliverables, risks and decisions to ensure timely completion.
  • ★ Gather and organize business requirements, workflows and process maps for review and approval.
  • Prepare meeting notes, action logs and consolidated project updates for the COS and CEO.
  • Maintain accessible project documentation and repositories.
  • Coordinate cross-team inputs and alignments to keep projects on track.
  • Prepare materials and presentations for leadership meetings and reviews.
  • Ensure timely communication and updates to stakeholders.

Qualifications

  • Bachelor's degree in Business Administration, Management, Information Systems or related field
  • 2–4 years of experience in project coordination, business analysis or operations
  • Strong analytical, organizational and communication skills
  • Proficiency in Google Workspace and project management tools
  • ★ Familiarity with systems and process improvement methods is an advantage

Success Measures

  • Timely delivery of project milestones and visibility across CEO and COS priorities
  • Clear documentation that improves alignment and reduces rework
  • ★ Effective consolidation and follow-through of systems improvement requirements
  • Smooth coordination of cross-functional initiatives that improve organizational efficiency
  • Increased COS and leadership bandwidth for strategic work

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